To: MOU Leads, Business Managers

From: Janet Rupert, Director of Accounts Payable and Travel

Unpaid Purchase Orders. Recently, there have been a number of unpaid Purchase Order invoices in ConnectCarolina that remain unpaid due to lack of receiving. Remember that unless you create a receipt for your purchase order, the invoice cannot be paid.

Please review your open purchase orders (P.O.s) by June 22 to ensure that all purchase orders have both an invoice(s) and a receipt(s) for payment to ensure that we have adequate time to process for the Fiscal Year End.

For more information on how to correctly process receiving, follow the instructions in the online training guide.

Campus Voucher Errors.  Campus vouchers with edit and budget errors continue to be a problem for voucher completion.  Be aware that campus vouchers that are not be approved by departments by June 15 will be deleted and must be reentered in the new fiscal year.

To find out what vouchers are still outstanding, run the following queries:
NC_AP_EDIT_ERRORS_VOUCHERS_DPT

NC_KK_ERRORS_VOUCHER_DEPT_USER

Your cooperation is much appreciated.

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