Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.

Top Issues

REMINDER! Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business (5 p.m.) on Thursday, May 31. Please remember that accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSR, if necessary).

For details on month-end close procedures, see the Accounting Services webpage. Bookmark this page to see the latest info in between updates.

REMINDER! Year-End Deadlines: Remember that there is not one month-end close date for June, but rather there are a series of month-and year-end close dates.  Information concerning the year-end procedures and dates that documentation must be received for payment in the fiscal year ending on June 30, 2018 will be updated under the Fiscal Year-End 2018 Resources found on the Month-End and Year-End Resources page in the featured resources section of ccinfo.unc.edu.

NEW! From HR/Payroll Update: The preliminary rollover of all funding sources for active appointments and positions into FY2019 occurred April 28. Departments can now begin submitting job changes, transfers, and funding swaps effective July 1 and beyond. Departments may continue to submit ePARs effective for FY2018 and the final rollover will be done on June 29 at 5 p.m. to account for any additional funding changes made since the April 28 rollover. Any FY2018 funding changes not submitted, approved, and executed by June 29 at 5 p.m. will need to be resubmitted in the new fiscal year.

NEW! Reminders from ConnectCarolina.  Beginning 5 p.m. Friday, May 18, there will be an ImageNow (document management) outage that will last until the morning of Monday, May 21.  Faculty, students and staff will not be able to access ConnectCarolina student center from 5 p.m. to midnight May 21.  For more information, see the May 14 memo.

NEW! May GSHIP Premium Files and Graduating Student Actions. The May 2018 GSHIP premium file has been uploaded into ConnectCarolina and departments now have access to the GradStar GSHIP Administrator Premium Maintenance page. Remember to remove graduating graduate students from the system to avoid continuing to incur charges.  For more information, see the May 17 memo.

NEW! Purchasing Services Leadership Change: Effective July 17, Troy Morse will transfer to be the Director of Purchasing Services for Finance and Bernard Law will move to the Finance and Operations Service Center for Excellence, where he will oversee purchasing there.  For more information, see the May 16 memo.

REMINDER! It’s Time to Do the 2-Step! If you use any part of ConnectCarolina except SelfService, then starting May 23, you’ll be required to use 2-Step/Duo access to Connect Carolina.  That means if you enter grades, submit ePARs, conduct performance evaluations, buy from the vendor catalogues or any other transaction beyond those on the SelfService menu, you’ll need to verify with 2-Step/Duo to get into ConnectCarolina.  For more information, see the May ConnectCarolina newsletter.

REMINDER! Subscribing to Business Managers Listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at http://finance.unc.edu/files/2016/09/joinbusinessmgr.pdf.

Questions

Users should utilize the Business Systems Help Desk when they are unsure who to contact for issue resolution. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Users can reach the Business Systems Help Desk at 919-962-HELP or via a remedy ticket submitted online at help.unc.edu (select ConnectCarolina > ConnectCarolina Finance > the appropriate area of concern).

Suggestions for content can be emailed to financecomm@unc.edu.

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