Urgent: UNC Disbursement Services Tax Reporting Obligations for Study Participants
Disbursement Services at UNC-Chapel Hill is required to send an IRS Form 1099 to individuals who receive $600 or more from the University during a calendar year. This includes study subjects who meet this reporting threshold. In order to meet this reporting requirement, Disbursement Services requests information for any study participant who has received $200 or more in payments from the University. This information helps to ensure they capture all payments that may total $600 during the calendar year.
The deadline for reporting this information to Disbursement Services is 5:00 pm January 19, 2018.
Disbursement Services MUST receive the following study participant information:
· Social Security Number
· Amount participant received
NOTE: The information to be submitted to Disbursement services is sensitive and MUST be provided to Disbursement Services in the form of a spreadsheet that is PASSWORD PROTECTED.
Please send the PASSWORD PROTECTED spreadsheet via your UNC email account to the following secure mailbox: Research1099@unc.edu
Once the spreadsheet has been emailed, please call Judy LeDoux, Disbursement Accountant, Disbursement Services, at (919) 843- 5096 and provide Judy with your name, telephone number in case there are any questions, and the password.
***If your study participants receive payment via a check from the University, you DO NOT need to submit a spreadsheet to Disbursement Services for 1099 tax reporting purposes. Disbursement Services already has the necessary information.***