Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
Top Issues
NEW! November Month-End Close: Central offices have officially closed for the month of November. This includes the transmission and reconciliation of all November transactions, and state approval to close the month.
REMINDER! December Month-End Close Deadlines: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business (5 p.m.) on Friday, Dec. 22 – please remember this is earlier than normal, as the winter break is the following week. Accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSR, if necessary).
For details on month-end close procedures, see the Accounting Services webpage. Bookmark this page to see the latest info in between updates.
NEW! Firefox Interface Problems with Upgrade. A significant number of users have reported issues accessing TIM when they are using the Firefox browser. If you are using Firefox as your browser and have issues accessing TIM, please add the Shockwave Flash plug-in. Step-by-step directions are available.
NEW! Airgas Winter Holiday Schedule. Airgas will be closed Monday, Dec. 25 and Tuesday, Dec. 26 for the holidays and will not make any deliveries on these days. They will resume their normal operations Dec. 27. They will also be closed Monday. Jan. 1 and resume delivery Tuesday, Jan. 2. For more information, see the Dec. 12 memo.
NEW! Little Known Fact! Did you know you can change the Pay Terms Date on Campus Vouchers? When creating a Campus Voucher in ConnectCarolina, users can change the Pay Terms Date. More information.
REMINDER! Appropriate Accounts/Fund Groups for University Related Business Entertainment: Business entertainment is often essential for employees to carry out the mission of the University, but please remember not all fund and source combos may pay for these expenses. For more information and guidance, see the Dec. 4 memo.
REMINDER! GSHIP Winter Announcement: GSHIP adjustments need to be made in ConnectCarolina for students who are departing and those who are enrolling in the coming semester. For those who need to be removed, they must be terminated in ConnectCarolina before Monday, Dec. 18th. For those who were just hired, GSHIP paperwork must be submitted by Dec. 18. In addition, new RA/TA students must waive out of the UNC System Student Health Insurance by Jan. 31, 2018 so they are not charged to both plans. For more information, see the Dec. 6 memo.
REMINDER! Feature: Reusable Templates for Vouchers: Beginning on December 15, you’ll be able to create templates for the vouchers you create on a regular basis, such as student stipends or recurring payments. Starting with a template means you’ll have fewer fields to fill in when creating these vouchers. While instructions for how to create and use the templates will be coming soon, one of the best features is that you create templates the same way you create vouchers now. If you want to see a voucher template be created, join us for a webinar on Friday, December 15 at 10:00 am to watch us walk through creating a template and applying the template to campus vouchers for student stipends.
To join the webinar on December 15, go to https://www.anymeeting.com/302-780-291 or you can go to the home page of ccinfo.unc.edu and click the webinar link.
NEW! Campus Deposit Deadlines for Calendar Year End. The Cashier’s Office notified campus of their adjusted deadlines related to December 2017 month end processing of cash, checks, credit card and electronic payments submitted through the Cashier’s Office. All cash/check deposits submitted in ConnectCarolina in December 2017 must be received by 9 a.m. Tuesday, Jan. 2, 2018, to be approved with an effective date of Dec. 31, 2017. Please remember University Mail will be closed during the break. For credit cards and electronic deposits and more detailed information, see the complete memo.
REMINDER! December Payroll Deadlines: The School/Division and Central Office deadlines for M06 and B12 have been added to the 2017 Payroll Schedules and the Outlook HR/Payroll Deadlines calendar. The 2018 payroll schedules are now available on Payroll’s website and the dates have been added to the Outlook HR/Payroll Deadlines calendar.
When updates are made to Payroll Schedules, Finance will include a notice on their home page under Policy, Procedure, and Form Update News on the bottom right: https://finance.unc.edu/.
REMINDER! Subscribing to Business Managers Listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at http://finance.unc.edu/wp-content/uploads/sites/298/2016/09/joinbusinessmgr.pdf.
Questions
Users should utilize the Business Systems Help Desk when they are unsure who to contact for issue resolution. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Users can reach the Business Systems Help Desk at 919-962-HELP or via a remedy ticket submitted online at help.unc.edu (select ConnectCarolina > ConnectCarolina Finance > the appropriate area of concern).
Suggestions for content can be emailed to financecomm@unc.edu.