To: Deans, Directors and Department Chairs, University Business Managers, Major Organizational Unit (MOU) Financial Leads
From: DeAhn Baucom, University Cashier
Please note and share as appropriate the following adjusted deadlines related to December 2017 month end processing of cash, checks, credit card and electronic payments submitted through the Cashier’s Office. These adjustments to the usual monthly deadlines are due to the long winter holiday break. We appreciate your attention to these critical deposit deadlines for December month end close.
Cash and Check Deposits
- All cash/check deposits submitted in ConnectCarolina in December 2017 must be received by 9 a.m. Tuesday, Jan. 2, 2018, to be approved with an effective date of Dec. 31, 2017.
NOTE: University Mail Services will not deliver mail during the winter break — Monday, Dec. 25, 2017 through Monday, Jan. 1, 2018. Mail delivery will resume the afternoon of Jan. 2, 2018. Therefore, submitted cash/check deposits must be placed in the night depository outside of SASB North OR hand-delivered to the Cashier’s Office by 9:00 a.m. on Tuesday, Jan. 2, 2018, to be considered a December deposit. It is unlikely that deposits placed in campus mail late in the week ending Friday, Dec. 22 will be processed as a December deposit.
| For settlements occurring | Submitted deposit due |
|---|---|
| Prior to Wednesday, Dec. 20, 2017 | By 10 a.m. of the business day following the settlement day (normal processing deadline) |
| Thursday, Dec. 21, 2017 | By 5 p.m. Friday, Dec. 22, 2017 |
| Friday, December 22 through Thursday, Dec. 28, 2017 | By 5 p.m. Tuesday, Jan. 2, 2018 |
NOTE: Please be sure your department has staff available to process your credit card deposits by the above deadlines.
- The Cashier’s office will approve all bank dates through Dec. 30, 2017 by 5 p.m. on Wednesday, Jan. 3, 2018.
NOTE: Please be sure your department has staff available to make necessary corrections to deposits Jan. 3, 2018.