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To: University Business Managers

From: Janet Rupert, Director of Systems and Operations

Recently, questions have arisen regarding the vendor classification of freelance photographers and videographers that are hired for assignments within the university.¬†Because photography and video-related materials are considered sensitive information, the university requires a higher threshold of required documentation for hiring such individuals. Therefore, these categories fall outside of the “outside party-individual” classification.¬†When hiring a freelance photographer or videographer, departments must hire them as an independent contractor and implement the necessary background checks.

For basic guidelines on the documentation requirements for various types of vendors, please see our vendor classification guide.

Also, please review these items related to hiring independent contractors:

If you have any questions regarding this process, please contact Janet Rupert, Director of Systems and Operations, at

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