Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
NEW! August Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business on (5 p.m.) Thursday, August 31. Please remember that accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSR, if necessary).
It is critical that journal imports with state funds are submitted on or before this date. Valid entries received past deadline, including valid entries pending departmental approval or with error status, will be deleted from the system.
Month End Close Clarification: Accounting Services targets the fourth (and no later than the fifth) business day of the month for month-end close and submits data to the State. State funds data may be affected after the fifth business day. Final approval is announced regularly in ConnectCarolina Finance Updates and via the ConnectCarolina portal page. Final month-end close is announced after the State accepts the data and is certified by the Controller’s office.
Trust F&A and State Budget Transaction Guidelines:
- State: State fund budget transactions should be submitted to the Budget, Planning and Analysis Office one day prior to the end of the month to have sufficient time for posting in the month. Please be aware some State budget transactions do not route to Central Office for approval and posting: it will be up to you to monitor and see those approved and posted. With the closing of the month’s activity, budget transactions will be deleted on the first working day in the following month. An email will be sent to alert you of budget entries that have not posted.
- Trust: Trust budget transactions (journals/transfers) should be budget pre-checked, approved by department, and submitted to Accounting Services for approval one day prior to the end of the month. Please note that trust budget transactions not received by Accounting Services before month-end will be deleted by Accounting Services.
- F&A: Please be aware F&A budget transactions do not route to Central Office for approval and posting; it will be up to you to monitor and see that transactions have been approved and posted.
Helpful Hint: Budget pre-checking all budget transactions will catch errors and help Central Offices approve and post more efficiently.
Month-end close deadlines are continually updated on the Accounting Services webpage. Bookmark this page to see the latest info in between updates.
NEW! Legacy Payment Inquiry Report to Be Decommissioned. The Payment Inquiry Report is expected to be decommissioned on Monday, Aug. 7. If you require access to Payment Inquiry data from the Legacy Finance System (pre-Oct 2014), it will be available via the FS WorkCenter in ConnectCarolina.
If you have any questions or concerns, please contact the ITS Business Systems Help desk by calling at 962-HELP (4357) option 2.
NEW! Legacy Funding Source Report to Be Decommissioned. The Funding Sources Report is expected to be decommissioned on Monday, Aug. 7. If you require access to Funding Sources data from the Legacy HR System (pre-Oct 2014), it will be available via the FS WorkCenter in ConnectCarolina.
If you have any questions or concerns, please contact the ITS Business Systems Helpdesk by calling at 962-HELP (4357) option 2.
NEW! Changes to W9 Attachments. As part of the continuing effort to keep sensitive information safe, changes are being made to how W9 attachments work in ConnectCarolina. The changes will be effective Friday, August 4. One key change is that you will no longer be able to see a W9 attachment after an independent contractor requests is fully approved. You’ll also be able to delete attachments as long as an independent contractor request has not been submitted for approval. Read more about these and related changes at https://ccinfo.unc.edu/2017/08/changes-to-attachments-for-carolinaconnect-independent-contractor-requests/.
REMINDER! Subscribing to Business Managers listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at https://finance.unc.edu/wp-content/uploads/sites/298/2016/09/joinbusinessmgr.pdf.
Users should utilize the Business Systems Help Desk when they are unsure who to contact for issue resolution. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Users can reach the Business Systems Help Desk at 919-962-HELP or via a remedy ticket submitted online at help.unc.edu (select ConnectCarolina > ConnectCarolina Finance > the appropriate area of concern).
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