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To: Business Managers, School/Division HR Officers and Secondary Contacts

From: Walter Miller, Director of Payroll Services, Payroll Services

Just a reminder during this time of increased hiring, employees should no longer complete paper Federal and State Income Tax withholding forms (W-4 and NC-4 forms). Instead new employees must complete their tax forms using the online forms available for viewing and updating on the Self-Service menu on the ConnectCarolina home page.

This online process improves the security of confidential employee information and decreases any errors that could result from manually capturing tax form data. In addition, using Self Service within ConnectCarolina allows employees to almost instantaneously update their Forms W-4 and NC-4 and receive an email confirming any changes.

Exceptions are only for the following employee types, who must complete appropriate paper forms. These can be downloaded and printed at: https://finance.unc.edu/departments/payroll/:

  • individuals filing for North Carolina tax exemptions (those using form NC-4 EZ)
  • employees who reside and work in a state other than North Carolina
  • nonresident aliens

More information can be found on the ConnectCarolina User website, Online Employee Tax Forms page:  https://ccinfo.unc.edu/featured-resources/online-employee-tax-forms/#w4snc4s.

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