Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
Top Issues
REMINDER! Fiscal Year-End Closing Date and Procedures: Congratulations on our year-end closing progress! This week winds up most of the fiscal-year closing dates and procedures. This Friday, June 30 marks the last day to submit and deliver cash and check deposits to be posted in FY17, the last day to post departmental routing budget journals or transfers for State funds, and the last day to make budget transfers for F&A funds. In addition, all FY2017 ePARS funding source changes must be all fully approved and executed before the FY2018 DBT rollover. Any FY2017 funding changes not submitted, approved, and executed by 5 p.m. on June 30, 2017, will need to be resubmitted in the new fiscal year. See the 2017 Fiscal Year End web page and the Fiscal Year-End Checklist for details.
REMINDER! Purchase Orders: As part of financial year-end tasks, we will be rolling Purchase Orders to the new Fiscal Year. Please do not attempt to access or create requisitions, receiving, vouchers and purchase orders between 5 p.m., June 30 and 8 a.m., July 3.
NEW! Outage Thursday, June 29: As part of the Summer II census activities, there will be an outage affecting the Student Administration component of ConnectCarolina on Thursday, June 29, from 5 p.m. to approximately midnight. Census is the official date the University reports enrollment.
Faculty, students and staff will NOT be able to access ConnectCarolina Student Center during this time.
The Finance component is NOT affected by this outage, but the ePAR hire form for HR/Payroll is affected, as are some services related to Onyen, PID and Guest ID.
During the June 29 outage, these ConnectCarolina applications may experience limited or no functionality:
• Student Administration
• Third Party Proxy Access
• ePAR hire form
• TouchNet (students and third-party proxies cannot pay bills; applicants cannot pay enrollment deposits)
• Some Guest ID and Onyen update services
• PID Create
• UNC Directory (lookups available but not updates)
• UNC Online Applications for enrollment (Summer School, Nursing, Part-time Studies, etc.)
• Friday Center Applications (CPPSReg, PDEPReg, CEU, FCCPS)
REMINDER! Commitment Control (KK) Redesign: The project is set to go live by Monday, July 3 (some of the changes are already live). As a reminder, a key part of the project is to reduce the number of budget ledger groups from 18 to 7. For more details about the changes, see https://ccinfo.unc.edu/wp-content/uploads/sites/219/2017/06/Finance-Email.pdf and https://ccinfo.unc.edu/wp-content/uploads/sites/219/2017/05/KK-Ledger-Group-Changes-Budget-Period-2018.pdf.
REMINDER! Subscribing to Business Managers listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at https://finance.unc.edu/wp-content/uploads/sites/298/2016/09/joinbusinessmgr.pdf.
Questions
Users should utilize the Business Systems Help Desk when they are unsure who to contact for issue resolution. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Users can reach the Business Systems Help Desk at 919-962-HELP or via a remedy ticket submitted online at help.unc.edu (select ConnectCarolina > ConnectCarolina Finance > the appropriate area of concern).
Suggestions for content can be emailed to financecomm@unc.edu.