Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
NEW! May Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business on (5 p.m.) Wednesday, May 31, for the month of May. Please remember that Accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSR, if necessary).
It is critical that journal imports with state funds are submitted on or before this date. Valid entries received past deadline, including valid entries pending departmental approval or with error status, will be deleted from the system.
Trust F&A and State Budget Transaction Guidelines:
- State: State fund budget transactions should be submitted to the Budget, Planning and Analysis Office one day prior to the end of the month to have sufficient time for posting in the month. Please be aware some State budget transactions do not route to Central Office for approval and posting: it will be up to you to monitor and see those approved and posted. With the closing of the month’s activity, budget transactions will be deleted on the first working day in the following month. An email will be sent to alert you of budget entries that have not posted.
- Trust: Trust budget transactions (journals/transfers) should be budget pre-checked, approved by department, and submitted to Accounting Services for approval one day prior to the end of the month. Please note that trust budget transactions not received by Accounting Services before month-end will be deleted by Accounting Services.
- F&A: Please be aware F&A budget transactions do not route to Central Office for approval and posting; it will be up to you to monitor and see that transactions have been approved and posted.
Helpful Hint: Budget pre-checking all budget transactions will catch errors and help Central Offices approve and post more efficiently.
Month-end close deadlines are continually updated on the Accounting Services webpage. Bookmark this page to see the latest info in between updates.
NEW! April Month-End Close. Central offices have closed the month of April.
NEW! Year-End Deadlines. Remember that there is not one month-end close date for June, but rather there are a series of month-and year-end close dates. Information concerning the year-end procedures and dates that documentation must be received for payment in the fiscal year ending on June 30, 2017 are detailed in the FYE memo and FYE 2017 Task Checklist for Campus.
NEW! InfoPorte Outage Friday, May 12 from 6 to 9 p.m. There will be a brief outage of InfoPorte this Friday from 6 to 9 p.m. to install needed upgrades and improvements. More detailed release notes will be sent out on Thursday.
NEW! Webinar: Commitment Control (KK) Changes for FY2018. Tune in from 1 to 2 p.m. Wednesday, May 17 to learn how budgets are being simplified for FY2018. In this webinar, we’ll discuss the new FAST ledger groups that combine the F&A, State, and trust ledgers to improve system performance, reduce complexity, and reduce the amount of data the system needs to manage. While most of the changes are behind the scenes, we’ll discuss how these changes affect how you enter budget journals and transfers, run budget inquiries in ConnectCarolina, and how you view budgets and transactions reports in InfoPorte. We’ll have a few budget experts on hand to answer your questions as well. Join the webinar.
NEW! Commitment Control (KK) Redesign Project Update. An important initiative to simplify the tracking and controlling budgets in ConnectCarolina is happening in time for the new fiscal year. Read complete details in the May 3 memo.
REMINDER! Subscribing to Business Managers listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at https://finance.unc.edu/wp-content/uploads/sites/298/2016/09/joinbusinessmgr.pdf.
Users should utilize the Business Systems Help Desk when they are unsure who to contact for issue resolution. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Users can reach the Business Systems Help Desk at 919-962-HELP or via a remedy ticket submitted online at help.unc.edu (select ConnectCarolina > ConnectCarolina Finance > the appropriate area of concern).
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