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To: Deans, Directors and Department Chairs, University Business Managers, Major Organizational Unit (MOU) Financial Leads
From: DeAhn Baucom, University Cashier

Please note and share as appropriate the following adjusted deadlines related to December 2016 month end processing of cash, checks, credit card and electronic payments submitted to the Cashier’s Office. These adjustments to the usual monthly deadlines are due to the long winter holiday break. We appreciate your attention to these critical deposit deadlines for December month end close.

Cash and Check Deposits

  • All cash/check deposits submitted in December 2016 must be received by 9 a.m. on Tuesday, January 3, 2017, to be approved with an effective date of December 31, 2016.

NOTE:  University Mail Services will not deliver mail during the winter break — Monday, December 26 through Monday, January 2, 2017. Mail delivery will resume the afternoon of Tuesday, January 3, 2017.  Therefore, submitted cash/check deposits must be placed in the night depository outside of SASB North OR hand-delivered to the Cashier’s Office by 9:00 a.m. on Tuesday, January 3, 2017, to be considered a December deposit.  It is unlikely that deposits placed in campus mail late in the week ending Friday, December 23 will be processed as a December deposit.

Credit Card/Electronic Deposits

Deposit Deadlines
For settlements occurring Submitted deposit due
Prior to Wednesday, December 21 By 10 a.m. of the business day following the settlement day (normal processing deadline)
Thursday, December 22 By 5 p.m. Friday, December 23
Friday, December 23 through Thursday, December 29, 2016 By 5 p.m. Tuesday, January 3, 2017

NOTE:  Please be sure your department has staff available to process your credit card deposits by the above deadlines.

  • The Cashier’s office will approve all bank dates through December 30, 2016 by 5 p.m. on Wednesday, January 4, 2017.

NOTE:  Please be sure your department has staff available to make necessary corrections to deposits January 4, 2017.

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