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To: University Business Managers, MOU Financial Leads
From: Martha J. Pendergrass, Director, Procurement Services
Date: January 11, 2016

Effective Jan. 1, 2016, the Internal Revenue Service (IRS) has decreased the business standard mileage rate from 57.5 cents per mile to 54 cents per mile to better reflect the recent gas prices. Pursuant to state statute, the Office of State Budget and Management changed the allowable rate of reimbursement for travel on official business by state employees to be equal to the IRS rate. In processing travel reimbursement forms for trips that begin on or after Jan. 1, 2016, the allowable rate is 54 cents. For trips that began before Jan. 1, 2016, the rate is 57.5 cents.

University travelers are obligated to use a State vehicle (if available) when the round trip exceeds 75 miles. Effective Jan. 1, 2016, the reimbursement rate is 34 cents per mile when an individual uses a personal car when a state car is available.

If you have any questions regarding the new rate or the processing of travel forms, please contact Phil Easler at 919-962-0210 or

*This memo is also being sent to Deans, Directors and Department Heads.*

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