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To:       HR Officers and Secondary Contacts
MOU Financial Leads
University Business Managers
Finance Council Members

From:  Brian Simet, Director, Payroll Services

Date:   Dec. 11, 2015

Re:       W-4 and NC-4 Access to be Added to ConnectCarolina Employee Self Service Menu

The following communication will be sent to all University employees via a Formal Notice email.  Individuals who need technical assistance viewing or updating their personal W-4 or NC-4 forms should contact the Help Desk at 962-HELP.  Individuals should contact Payroll Services at payroll@unc.edu if they are unable to update their W-4 or NC-4 after working with the Help Desk.

This access to view and/or change federal and state of North Carolina income tax withholding is the second step in the phased approach to offering additional functionality to employees via ConnectCarolina Self Service.  The initial step was making an employee’s personal 2014 W-2s available via self-service in ConnectCarolina.

The memo below and the job aid document linked from the memo below are being translated and will be posted to the Online Employee Tax Forms webpage:  http://ccinfo.unc.edu/online-employee-tax-forms/.


Subject: New option for viewing and updating Federal and State of North Carolina Income Tax Withholding Forms

Dear University Employee,

Payroll Services has made Federal and State of North Carolina Income Tax Withholding forms (W-4 and NC-4 forms) available for viewing and updating via the Self Service menu on the ConnectCarolina home page.

The online availability to view and change your own tax withholding status is part of the University’s efforts to increase electronic options for employees using ConnectCarolina Self Service.

The amount of federal and state of North Carolina withholding taxes you pay is based on the information you provide on your W-4 and NC-4 withholding certificates and the amount of your taxable earnings.  You can now access your current forms and make and submit updates online, which means quicker and more convenient updates to the university’s payroll system. The online process will replace managing changes using the paper form.

The new option is convenient and is the second in a series of online self-service tax forms to be made available. Individuals who need technical assistance viewing or updating their personal W-4 or NC-4 forms should contact the Help Desk at 962-HELP.  Individuals should contact Payroll Services at payroll@unc.edu if they are unable to update their W-4 or NC-4 after working with the Help Desk.

Step-by-step instructions and user tips for how to find your W-4 and NC-4 can be found on the the ConnectCarolina User website, Online Employee Tax Forms page:  http://ccinfo.unc.edu/online-employee-tax-forms/.

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