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To:     University Business Managers

From: Martha J. Pendergrass, Director, Procurement Services

Date:  January 10, 2014

Effective Jan. 1, 2014, the Internal Revenue Service (IRS) has decreased the business standard mileage rate from 56.5 cents per mile to 56 cents per mile to better reflect the recent gas prices. Pursuant to state statute, the Office of State Budget and Management changed the allowable rate of reimbursement for travel on official business by state employees to be equal to the IRS rate. In processing travel reimbursement forms for trips that begin on or after Jan. 1, 2014, the allowable rate is 56 cents. For trips that began before Jan. 1, 2014, the rate is 56.5 cents.

University travelers are obligated to use a State vehicle (if available) when the round trip exceeds 100 miles. The reimbursement rate is 30 cents per mile when an individual uses a personal car when a state car is available.

If you have any questions regarding the new rate or the processing of travel forms, please contact Martha Pendergrass at 919-843-5048 or

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