To: University Business Managers
From: Kevin Seitz, Associate Vice Chancellor for Finance
Martha Pendergrass, Director, Procurement Services
Date: Aug. 2, 2013
The University Board of Trustees recently requested a review of University travel and reimbursable expense policies, procedures and related forms. The review involved several campus offices and resulted in appropriate updates to and the addition of multiple documents as described below.
The assessment indicated the need for a new procedure, Authorization for Travel by Senior University Administrators (1303.1), and creation of new accompanying form, Senior University Administrator Travel and Reimbursement Authorization Form (1303.1.1f). In addition to these new documents, updates were made to the following:
Policy 1301, University Business Travel
-Added text requiring employees traveling internationally to register in advance with the UNC Global Travel Registry and enroll in advance for coverage in the travel insurance program established by General Administration for the UNC System.
Policy 1303, Authorization for University Travel
-Removed text recommending employees traveling internationally to register in advance with the UNC Global Travel Registry and enroll in advance for coverage in the travel insurance program established by General Administration for the UNC System.
Policy 1308, Travel Expenses
– Added information on travel reimbursements for senior University officials.
Policy 1310, Transportation Expenses
– Added information to Transportation by Air section and Special Situations for senior University officials.
The above documents can be found in the Travel section of the Finance Division Policies and Procedures Manual. Please contact Fahir Zulfikar, director of Systems and Operations for the Finance Division, at email@example.com if you have questions relating to these changes.
Note: This memo is also being sent to Deans, Directors and Department Chairs.