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To: TIM Administrators
Date: December 20, 2010
Subject: Winter Holiday, Year End, & Rollover Reminders

Winter Holiday

Payroll Close Schedule:

The payroll close schedule for the Winter Holiday has not changed. The pay period ending Sunday, December 19, 2010 must be signed off by 5:00 p.m. on Tuesday, December 21, 2010. *Please Note: Sign off removal requests must be received by 4:00 p.m. on Tuesday, December 21, 2010 in order to be processed.


Holidays do not always appear in timecards in future weeks or pay periods. Holidays in 2010 will appear in the timecard when time is entered during the week with the Holiday. Holidays in 2011 will not appear in TIM until after December 31, 2010.

The Holiday Forfeit pay code and a negative amount of hours should be entered in the timecards of employees that have Winter Holidays in their timecards but do not qualify for the Holiday. The negative amount of Holiday Forfeit will offset the positive amount of Holiday hours in the timecard.

Calendar Year End

Negative Vacation or Negative Sick Payback:

A negative vacation or negative sick leave balance cannot be carried over from one calendar year to the next; it must be deducted from the employee’s last paycheck of the calendar year or as soon after as allowable. For information about finding negative balances in TIM, refer to the “Using the Accrual Reporting Period Genie” section, Pages 70-73, in the TIM Administrator Manual Part 1, For information about paying back negative balances, refer to the “Negative Year End Leave” section, Pages 191-193, in the TIM Administrator Manual Part 2,

Calendar Year End Sign Off Due Dates:

  • SPA Employees: 5:00 p.m., Tuesday, January 4, 2011
  • EPA Employees: 5:00 p.m., Tuesday, January 25, 2011

Leave taken in 2010 and any negative vacation or sick payback must be made effective as of a date in 2010 before the Sign Off Due Dates shown above. Sign off will be applied to all SPA and EPA timecards that have not been signed off by the due date.

Vacation Rollover

Vacation rollover to Sick will occur automatically in TIM on January 1, 2011 for Full Time and Part Time employees with 50%, 75%, and 80% FTE. FTE percentages are imported into TIM from the HR systems. For Part Time employees whose FTE percentage is not equal to 50%, 75%, and 80% FTE, the rollover limit should be calculated as 240 hours x FTE% = maximum amount of Vacation hours. All Vacation hours over the maximum amount on January 1, 2011, must be moved by the TIM Administrator from Vacation to Sick effective January 1, 2011.

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