HR Policy Changes Effective January 1st

To: TIM Administrators
Subject: HR Policy Changes Effective January 1st

Elimination of Compensatory Time and On-Call Pay for SPA Exempt Employees

As previously communicated to HR Facilitators on June 22, 2010 and November 23, 2010, starting on January 1, 2011, SPA Exempt employees will no longer be eligible to receive pay for On-Call hours. They will also no longer be eligible to earn or take Compensatory Time, which includes Comp Time, On Call Time Off Banked, and Travel Time Off. PLEASE NOTE: SPA Non-Exempt employees will NOT be impacted by these changes and will continue to be eligible to receive pay for On Call hours and earn Compensatory Time. To review information about this HR Policy change, please visit the Office of Human Resources website, http://hr.unc.edu/news-events/CCM3_020142

TIM Administrator or Manager Actions Needed in TIM

• Find any On Call schedule patterns currently set up in SPA Exempt Schedules and end date them as of December 31, 2010. For information about schedules in TIM, refer to the “Create and Maintain Schedules” section, Pages 138-167, in the TIM Administrator Manual Part 2, https://finance.unc.edu/services/training/
• Before Sign Off on Tuesday, January 4, 2011, review all SPA Exempt timecards to ensure there are NO On Call hours on Saturday, January 1, 2011 or Sunday, January 2, 2011.

Payroll will also audit SPA Exempt timecards for On Call hours before hours are extracted to Payroll.

Vacation Accrual Rate Changes

The State Personnel Commission has changed the vacation leave accrual rates for SPA employees. The new rates, based on years of total state service, will be reflected in TIM after the SPA Sign Off deadline on Tuesday, January 4, 2011. For more information, please refer to the Vacation Leave Policy on the Office of Human Resources website, https://hr.unc.edu/employees/policies/ The new rates are as follows: