To: Deans, Directors, and Department Chairs
University Business Managers
From: Martha J. Pendergrass, Director, Procurement Services
Date: January 6, 2010
Effective January 1, 2010, the Internal Revenue Service (IRS) has decreased the business standard mileage rate from 55 cents per mile to 50 cents per mile to reflect generally lower transportation costs compared to the prior year. Pursuant to state statute, the Office of State Budget and Management changed the allowable rate of reimbursement for travel on official business by state employees to be equal to the IRS rate. In processing travel reimbursement forms for trips that begin on or after January 1, 2010, the allowable rate is 50 cents per mile. For trips that began before January 1, 2010, the rate is 55 cents per mile.
University travelers are obligated to use a State vehicle (if available) when the round trip exceeds 100 miles. The reimbursement rate is 33 cents per mile when an individual uses a personal car when a state car is available.
If you have any questions regarding the new rate or the processing of travel forms, please contact Fahir Zulfikar at 919-843-5098. Thank you.