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To:  Deans, Directors, and Department Chairs

From:  Martha J. Pendergrass
Director, Material & Disbursement Services

Date:  December 8, 2008

Effective January 1, 2009, the Internal Revenue Service (IRS) has decreased the business standard mileage rate from 58.5 cents per mile to 55 cents per mile to account for the recent decline in gasoline prices.

Pursuant to state statute, the Office of State Budget and Management changed the allowable rate of reimbursement for travel on official business by state employees to be equal to the IRS rate.

In processing travel reimbursement forms for trips that begin on or after January 1, 2009, the allowable rate is 55 cents.  For trips that began before January 1, 2009, the rate is 58.5 cents.

University travelers are obligated to use a State vehicle (if available) when the round trip exceeds 100 miles.  The reimbursement rate is 33 cents per mile when an individual uses a personal car when a state car is available.

If you have any questions regarding the new rate or the processing of travel forms, please contact Pat Tayloe at 919-843-5098 or .  Thank you.

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