Expenses for travel on official business by employees of the University are reimbursed at the following rates as set forth by legislation: Effective Jan. 1, 2018, university travelers are encouraged to use a State-owned vehicle or vehicle leased through a state contract.  When such a vehicle is not available and/or a personal vehicle must be used, the allowable business standard mileage rate is 54.5 cents/mile for trips that do not exceed 100 miles. For business travel trips that utilize personal vehicles and exceed 100 miles per trip, the employee shall be reimbursed at 33 cents a mile.

State Mileage Allowance Chart for Personal Vehicle Mileage Reimbursement
In the event the employee does not use a State vehicle or an Enterprise vehicle, the following rates apply for trips on or after Jan. 1, 2018:

Trip Mileage Allowance
Round trip does not exceed 100 miles 54.5 cents per mile
Round trip exceeds 100 miles 33 cents per mile

To see a full reference list of travel expenses, visit the Policies and Procedures Manual website. Subsistence is the amount claimed for room, meals and reasonable gratuities, not to exceed the statutory limits below. (For partial day and excess subsistence information, see Policy 1302 – Statutory Provisions and Maximum Rates for Travel.) Reimbursement for lodging may be made only in the amount documented by a receipt of actual lodging expenses from a commercial lodging establishment. Excess meals may be allowed, dependent on funding source.

The following list details the various rates of subsistence per day for travel related expenses effective July 1, 2017:

Type Account In-State Rate Account Out-of-State Rate
Breakfast 526150 $8.40 526250 $8.40
Lunch 526150 $11.00 526250 $11.00
Dinner 526150 $18.90 526250 $21.60
TOTAL MEALS $38.30 $41.00
Lodging 526140 $71.20 526240 $84.10
Total Allowance $109.50 $125.10
Type In-State Out-of-State Out-of-Country
Airfare 526110 526210 526310
Car, Train, Bus, Taxi, Rental Car,
Rental Car Gas, Parking, Tolls
526120 526220 526320
Water Transportation 526130 526230 526330
Lodging 526140 526240 526340
Meals 526150 526250 526350
Other Expenses: Baggage Handling Tips,
Telecom Fees
526160 526260 526360
Registration 528310 528320 528330