Expenses for travel on official business by employees of the University are reimbursed at the following rates as set forth by legislation: Effective Jan. 1, 2019, university travelers are encouraged to use a State-owned vehicle or vehicle leased through a state contract. When such a vehicle is not available and/or a personal vehicle must be used, the allowable business standard mileage rate is 58 cents/mile for trips that do not exceed 100 miles. For business travel trips that utilize personal vehicles and exceed 100 miles per trip, the employee shall be reimbursed at 33 cents a mile.
State Mileage Allowance Chart for Personal Vehicle Mileage Reimbursement
In the event the employee does not use a State vehicle or an Enterprise vehicle, the following rates apply for trips on or after July 1, 2019:
|Round trip does not exceed 100 miles||58 cents per mile|
|Round trip exceeds 100 miles||33 cents per mile|
To see a full reference list of travel expenses, visit the Policies and Procedures Manual website. Subsistence is the amount claimed for room, meals and reasonable gratuities, not to exceed the statutory limits below. (For partial day and excess subsistence information, see Policy 1302 – Statutory Provisions and Maximum Rates for Travel.) Reimbursement for lodging may be made only in the amount documented by a receipt of actual lodging expenses from a commercial lodging establishment. Excess meals may be allowed, dependent on funding source.
The following list details the various rates of subsistence per day for travel related expenses effective July 1, 2017. These rates have not changed for 2019:
|Type||Account||In-State Rate||Account||Out-of-State Rate|
|Car, Train, Bus, Taxi, Rental Car,
Rental Car Gas, Parking, Tolls
|Other Expenses: Baggage Handling Tips,