2016 nominations are due Friday, September 16, 2016.

The Finance Extra Mile Award Program provides the division and the University community an opportunity to publicly recognize outstanding service by Finance employees. The program highlights accomplishments, timeliness, cooperation, dedication, creativity, and enthusiasm, both in individual and team functions.

Eligibility

Any full-time or part-time permanent or temporary SHRA (formerly SPA) Finance employee who works 20 or more hours per week is eligible for the award, with the following exceptions:

  • New or temporary employees are not eligible until they have completed 90 days.
  • Employees who received an award in 2015 are not eligible for a 2016 award.
  • Nominated employees with an active disciplinary action or “Below Good” or “Unsatisfactory” overall performance rating on their most recent WPPR will be withdrawn by the selection committee.
  • Members of the selection committee and individuals in a position of director or above are not eligible for nomination, and active committee members may not submit nominations.

Employees shall be nominated based on extra effort demonstrated in their:

  • Accomplishments
  • Timeliness and follow-through
  • Willingness to help fellow employees
  • Customer service
  • Creativity
  • Dedication
  • Cooperation
  • Reliability
  • Leadership

Fiscal Year 2015-2016 Recipients

  • Mark Sillmanaward-winners
    Associate Director, Purchasing Services
  • Brandon Brooks
    EPA Lead, Payroll Services
  • Cathi James
    Accountant, Accounting Services
  • Bharti (BJ) Javalkar
    Accountant, Accounting Services
  • Sheri Olson
    Business Systems Analyst, Finance Business System Analysis

Fiscal Year 2014-15 Recipients

Fiscal Year 2014-15 Recipients

  • John Medlin
    Senior Purchasing Agent, Purchasing Services
  • Karen Sipe
    Business Analyst
  • Ammar Yameen
    Disbursement Accountant, Disbursement Services
  • Ken Thurheimer
    Purchase Order Vouchering Clerk, Purchasing Services
  • Ethel Rodriguez
    Travel Advance Technician, Travel Services

Fiscal Year 2013-14 Recipients

Fiscal Year 2013-14 Recipients

  • Andrea Cox
    Administrative Support Specialist, Payroll Services
  • Sally Lakomiak
    Payroll Applications Analyst, Payroll Services
  • Nancy Brock
    Assistant Director, Financial Reporting and Management Services
  • Justin Hanford
    PO Vouchering Team Leader, Procurement Services
  • Keith Harris
    Financial Standards Accountant, Financial Reporting and Management Services

Fiscal Year 2012-13 Recipients

Fiscal Year 2012-13 Recipients

  • Alicia Rogers
    Accountant, Cash Management
  • Tammy Jorgensen
    Payment Expediter, Disbursement Services
  • Diana Malinsky
    Accountant, Student Accounts and University Receivables
  • Yiwen Wang
    Special Funds Accountant, Investment Accounting
  • Al Jeter (not shown)
    Surplus Property Officer, Logistics

Fiscal Year 2011-12 Recipients

Fiscal Year 2011-12 Recipients

  • Meena Govindarajan
    Central Audit Team Leader, Disbursement Services
  • Ricky Pitts
    Vouchering Clerk, Disbursement Services
  • Kathi Wimmer
    Financial Accountant, Accounting Services
  • Elena Eliseeva
    Accounting Technician, Accounting Services
  • Angie Davis
    Assistant Director of Accounting Services, Student Accounts & University Receivables

Fiscal Year 2010-11 Recipients

Fiscal Year 2010-11 Recipients

  • Melaina B. Hall
    Departmental Services Manager, Procurement Services
  • Y. Fahir Zulfikar
    Director, Systems & Operations, Procurement Services
  • Norma Newton (not shown)
    Program Specialist, University Controller
  • Linda C. Proctor
    SPA Position Control, Budget Office
  • Flora L. Compton
    Accountant, Accounting Services

Fiscal Year 2009-10 Recipients

Fiscal Year 2009-10 Recipients

  • Shawn Johnson
    Student Accounts and University Receivables
  • Scott Dwyer
    Treasury and Risk Management Services
  • Ned Norland
    Procurement Services
  • Emily Coble
    Accounting Services
  • Henry Price
    Budget Office

Fiscal Year 2008-09 Recipients

Fiscal Year 2008-09 Recipients

  • Amy Zachary
    Budget Office
  • Mark Sillman
    Contract Services & Stores
  • Stan Koziol
    Financial Systems & Controls
  • Yolanda Torain
    Payroll Services
  • Carol Freedman
    Disbursement Services

Fiscal Year 2007-08 Recipients

Fiscal Year 2007-08 Recipients

  • Christina Neely
    Student Accounts & University Receivables
  • John Carlson
    Accounting Services
  • Nicole Long
    Office of the AVC for Finance
  • Henry Price
    Budget Office
  • Stephen Vance
    Disbursement Services

Fiscal Year 2006-07 Recipients

  • Al Jeter
    Asset Management
  • Amy Hart
    Financial Planning and Budgets
  • Tammy Jorgenson
    Disbursement Services
  • Janet Hoernke
    Risk Management Services
  • Stephanie Lloyd
    Financial Services

Fiscal Year 2005-06 Recipients

  • McGregor Bell
    Financial Planning and Budgets
  • Cynthia Gunn
    Payroll Services
  • Roxanne Krotozynski
    Accounting Services
  • Madge Langley
    Payroll Services
  • Gayla Scott
    Contract Services and Stores

Fiscal Year 2004-05 Recipients

  • Lori Lewter
    Purchasing Services
  • Alice Moore
    Accounting Services
  • Rosa Nolen
    Controller’s Office
  • Linda Proctor
    Financial Planning & Budgets
  • Jane Tornow
    Purchasing Services

Fiscal Year 2003-04 Recipients

  • Teri Benoit
    Disbursement Services
  • Brandon Brooks
    Controller’s Office
  • Tommy Gunter
    Controller’s Office
  • Norma Newton
    Controller’s Office
  • Pat Tayloe
    Disbursement Services

Nomination Process

All UNC-Chapel Hill permanent employee except for members of the EMAP selection committee may nominate a Finance employee for recognition.

To nominate a Finance employee:

  • Download the nomination form or pick up a hardcopy from the AVC for Finance Office.
  • Make the supporting documentation and reasons for the nomination as complete as possible.
  • The nomination form must stand on its own; the nominator will not have a further opportunity to argue the case before the committee.
  • Print and sign the form, then email to Stan Koziol, chair of the selection committee.
  • Deadline for submission: Friday, September 16, 2016.

Each nomination will be given the same consideration regardless of the number of nominator’s signatures or supporting signatures. It is the nominator’s decision whether or not to notify the nominee.

Note: Teamwork and cooperation are critical to the success of every organization. This employee recognition program has been developed to reward individual efforts, whether those efforts are accomplished alone or while working in a team. It is not the intent of this program to suppress the importance of team accomplishments.

Awards

Five winners will receive:

  • Certificate and acknowledgement letter from the Assistant Vice Chancellor and Vice Chancellor
  • $100 gift certificate (net, after tax deductions)
  • One paid day of leave, to be used within a calendar year of receiving the award.
  • Recognition at a ceremony during the annual Finance Employee Appreciation event on September 29.

Gift certificates awarded are taxable and will be included on the recipient’s W-2 form. Award recipients will be considered for potential nomination for the annual Chancellor’s Award.

Selection Committee

A selection committee, made up of eight to ten finance employees is the primary body responsible for the execution of this program. The committee is selected from volunteers on an annual basis who serve for a two-year term. The committee abides by the following rules:

  • All discussions of the committee are confidential.
  • Neither the nominator nor the nominee may be contacted for additional information.
  • Changes may not be made to the nomination forms.
  • Committee members are not to be lobbyists for nominees from their particular area. The representation from different areas is intended to assure expertise for evaluation of different work tasks, skills and knowledge.
  • Only five winners are allowed per year.

Extra Mile Award 2016 Committee Member List

  • Stan Koziol-Chair, Internal Controls
  • Stephanie Kidd, Treasury and Risk Management
  • Keyana Kimbrough, University Cashier
  • Jena Kiser, Office of Associate Vice Chancellor for Finance
  • Rosa Nolen, Office of Associate Vice Chancellor for Finance
  • Brooke O’Neal, Accounting Services
  • Dale Poole, Purchasing Services
  • Rod Smith, Internal Controls
  • Rod Soberano, Disbursement Services
  • Teresa Watson, Budget Office
  • Collette Wilshire, Continuous Improvement and Business Intelligence
  • Diane Zundel, Payroll Services

Purpose

To acknowledge employees for individual accomplishments.

It is not the intention of this formal program to take the place of informal appreciation or recognition of employees on a day-to-day basis. Daily recognition by supervisors and coworkers is highly encouraged. Informal recognition supports the formal program and is extremely important to the well-being and morale of the division.

Program Overview

The Finance Extra Mile Award Program provides a systematic method for acknowledging achievements by employees, and for publicly announcing such accomplishments to the division and the University community.

Selectees recognized through this program will be honored at a ceremony during the final quarter of the fiscal year, which will be combined with the annual Finance Employee Appreciation event. All nominees for recognition will have their accomplishments reviewed by a committee of Finance peers. The program intends to recognize achievements within the employees’ work in Finance: the accomplishments, timeliness, cooperation, dedication, creativity, and enthusiasm while performing assigned functions within the division. The program is implemented as a way to show all employees that they are appreciated and respected by their associates.

Note: Teamwork and cooperation are critical to the success of every organization. This employee recognition program has been developed to reward individual efforts, whether those efforts are accomplished alone or while working in a team. It is not the intent of this program to suppress the importance of team accomplishments.

Selection Committee

A selection committee, made up of eight to ten Finance employees, will be the primary body responsible for the execution of this program. The committee will be selected from volunteers on an annual basis and will serve for a two-year term. The eight to ten members will be selected to provide representation from the different areas and work functions within Finance.

An outgoing selection committee will have a final duty to form a new committee. They should put out a call for volunteers and select the committee from those volunteering according to the area distribution in the table above. If sufficient volunteers are not forthcoming the committee may issue another call and actively recruit team members. The success of the program will be due in large part to the dedicated and conscientious work of this committee.

A newly selected committee will have an initial assignment of selecting persons to serve as chair and scribe. The chair will convene meetings of the committee as necessary. The scribe will be responsible for taking and distributing minutes of the meetings. The minutes of each meeting should be kept for historic records and filed in the Assistant Vice Chancellor’s office after the award recognition program is complete for the year. The assignment of scribe may rotate among team members. At the earliest meeting(s) the committee should review and reissue the nomination form, announce the dates of the cutoff for nominations and for the next recognition ceremony, and decide how the next program cycle will be advertised. The committee may make revisions to this program, which is discussed in the program revision section of these guidelines.

All employees of Finance are eligible for participation on the selection committee once they have completed one year of employment with the University. Each selection committee member will serve a consecutive term of two years, with one-half of the members rotating off the committee each year. The member from management will serve two years and will not vote except to function as the tie-breaking vote on decisions. This member will also ensure proper policies and procedures are followed, and will serve as the liaison to division management. Rotation of the member will be decided at a division staff meeting.

The chair should stress to all members of the committee that discussions on the selection of winners is strictly confidential. Any and all statements made by members of the committee about nominees, nominators or achievements are not to be discussed or repeated outside committee meetings.

Eligibility

Any full-time or part-time permanent or temporary SHRA (formerly SPA) employee within Finance who works 20 or more hours per week is eligible for the award, with a few exceptions. The following individuals are not eligible:

  • A new or temporary employee is not eligible for an award until they have completed 90 days.
  • Once an employee has received an award they are not eligible for another award the following year.
  • Nominated employees with an active disciplinary action or “Below Good” or “Unsatisfactory” overall performance rating on their most recent WPPR will be withdrawn by the selection committee.
  • Members of the selection committee are not eligible for nomination, nor are individuals in a position of senior director or above. Further, these individuals may not make nominations of others while serving their term on the committee.

Employees shall be nominated based on extra effort demonstrated in their:

  • Accomplishments
  • Dedication
  • Timeliness and follow-through
  • Cooperation
  • Willingness to help fellow employees
  • Reliability
  • Customer service
  • Leadership
  • Creativity

Nomination Process

A nomination for recognition may be made at any time during the year, and can be made by any full-time or part-time Finance or other University permanent employee, except as noted above under eligibility rules. Nominations are to be made by completing a nomination form, signing it and forwarding to the chair of the selection committee. The nominator should make the supporting documentation and reasons for the nomination as complete as possible. The nomination form must stand on its own; the nominator will not have a further opportunity to argue the case before the committee.

Each nomination will be given the same consideration regardless of the number of nominator’s signatures or supporting signatures. A nomination that is not a winner for a particular year may be resubmitted in future years. Non-winning forms will not be carried over automatically. It is the nominator’s decision whether or not to notify the nominee.

Nomination forms are available online, but must be printed and signed by the nominating person(s) prior to being submitted. Forms are also available from the AVC for Finance Office.

Selection Process

The chair of the selection committee will convene the committee as soon as the closing date for nominations has occurred. The committee will decide upon their method for evaluation and establish a schedule of meeting(s) for the selection process.

The management member of the committee will remind committee members of the following:

  • All discussions of the committee are confidential.
  • Neither the nominator nor the nominee may be contacted for additional information.
  • Changes may not be made to the nomination forms.
  • Committee members are not to be lobbyists for nominees from their particular area. The representation from different areas is intended to assure expertise for evaluation of different work tasks, skills and knowledge.
  • Only five winners are allowed per year.

The selection committee is charged with the following duties and the chair will be responsible for assigning them to committee members and assuring they are completed:

  • Prepare the certificates to be presented to the winners. Acquire frames for the certificates.
  • Purchase the gift certificates to be awarded.
  • Plan and make arrangements for the award ceremony and employee appreciation event, in conjunction with the AVC/Finance office.
  • Publicize the awards ceremony/appreciation event.
  • Publicize the award winners in appropriate news media.

Awards

5 Winners

  • Certificate and acknowledgement letter from the Assistant Vice Chancellor and Vice Chancellor
  • $100 gift certificate (net, after tax deductions)
  • One paid day of leave, to be used within a calendar year of receiving the award.

Gift certificates awarded are taxable and will be included on the recipient’s W-2 form. Award recipients will be considered during the nomination process for the Chancellor’s Award.

Program Modification and Improvement

The program is intended to be an active and responsive process. As such it is intended that the program will be evaluated on a regular and ongoing basis for ways that it may be improved or changed to accommodate changes in the division.

Employees also need to understand that the success of the program is the responsibility of employees to voice their needs. Concerns and ideas for improvement should be forwarded to committee members.

The selection committee will be charged with the evaluation and change of the program. If the program is to be modified, it must be done by a subcommittee made up of current selection committee members and of the immediate prior committee.

Changes to the program may be suggested by anyone in Finance. Suggested changes should be submitted in writing to the chair of the selection committee, and must be signed and dated. A simple majority vote of the committee is required to convene a modification subcommittee. The chair of the present selection committee will chair the subcommittee. The subcommittee will discuss proposed changes and may approve them by a majority vote of a proper quorum. Any changes must also have the approval of the senior staff of the division.