Finance Division

Disbursement Services plays a key role in the management of the University's financial resources.  We recognize that each University college, school, division, and service unit shares responsibility for sound fiscal management of their individual budgets, and it is our mission to ensure University-wide adherence to the State of North Carolina cash management guidelines.  Sound fiscal management requires that the funds available to the University are used for the purposes outlined by the Legislature, the donor, the granting agency, or income received from the service provided.

The University is a large, decentralized organization and each campus unit makes purchases from the vendor of their choosing within the guidelines of the State Division of Purchase and Contract.  Disbursement Services is responsible for issuing payments for vendor invoices promptly and accurately to obtain all available discounts and maintain the University's exceptional credit-worthiness.  In addition to vendor and contractor payments, we are responsible for all non-salary reimbursements to faculty, staff, and students including travel authorizations and reimbursements.

Disbursement Services provides instruction related to the proper use of funds based on the source of those funds; processes payments for small orders, purchase orders, and travel expenses; issues checks and electronic funds transfer (EFT) payments based on vendor/individual choice; and performs post-audits of expenditures.  We are continually developing new processes to streamline our services thereby making document processing more efficient and effective.  The new processes are designed to be user-friendly to assist campus units with their internal processes, and to protect and enhance the University's assets.