To: Student Services Managers
Business Managers
From: Beverly Wyrick, The Graduate School
Diana Malinsky, Student Accounts and University Receivables
Michael McDuffie, Office of Scholarships and Student Aid
Date: July 13, 2015
This memo details important dates and deadlines for payment of tuition and fees for graduate students for the fall semester 2015. Take time to read carefully in order to minimize negative impact to your students if these dates are missed. Communicate with those in your department who are not on the listserv, especially HR/Payroll and Accounting/Finance managers. Actions such as ePARS and Campus Vouchers are used in GradStar and must be submitted before instate tuition and tuition remission awards can be entered properly.
Budgets should be checked to ensure the funds are in the correct fund/source/account codes. The GradStar User Guide details the account codes that are automatically assigned in GradStar. The Chartfield Checker should be used to validate the chartfield string to make sure it will pass budget when GradStar transactions are sent to the Finance to create journals. The Chartfield Checker can be found here, http://ccinfo.unc.edu/finance, by clicking on the link on the left side of the page.
For more information and GradStar resources, visit http://gradschool.unc.edu/policies/faculty-staff/gradstar, which contains the User Guide and other helpful information.
Thank you.