To: University Business Managers

From: Steve Haring, Executive Director ITS Finance and Administration
Mechelle Clayton, Director University Services Applications, ITS-Enterprise Application

You may have noticed that for ITS Telecom charges, Bill Presentation showed an accounting date based on the month the charges were incurred, while InfoPorte based the accounting period on the journal date (for the journal entry that posts the telecom charges into ConnectCarolina). For example, if AT&T sent charges in November but the journal was created in December, InfoPorte would show the accounting date as December, while Bill Presentation would list November.

Starting in February and forward, the accounting date for ITS Telecom charges will match—both Bill Presentation and InfoPorte will use the journal date as the accounting period. While this will help create consistency in future, it will mean that for Accounting Period 07, it may appear that there isn’t an ITS Telecom charge in Bill Presentation. The chart below details this occurrence:

Telephone Charge Date Journal Date InfoPorte Accounting Period Bill Presentation Accounting Period/Bill Date Bill Presentation Transaction Date
6/30/2016 7/26/2016 01 12 (06/30/2016) 7/26/2016
7/31/2016 8/25/2016 02 01 (7/31/2016) 8/25/2016
8/31/2016 9/21/2016 03 02 (8/31/2016) 9/21/2016
9/30/2016 10/20/2016 04 03 (9/30/2016) 10/20/2016
10/31/2016 11/23/2016 05 04 (10/31/2016) 11/23/2016
11/30/2016 12/14/2016 06 05 (11/30/2016) 12/14/2016
12/31/2016 01/19/2017 07 06 (12/31/2016) 01/19/2017
01/31/2017 02/??/2017 08 08 (02/???2017) 01/31/2017

As a part of this transition, any charges that have chart string or budget errors will use the default chart string set up for your department in CBM. For any charges that use the default chart string, Bill Presentation shows the original chart string in the error message. To prevent the errors in future months, correct the budget or, if you need to change the chart string used for ITS Telecom charges, submit a request via https://itsapps.unc.edu/telreq.

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