To: University Business Managers, MOU Financial Leads, RASG
From: Martha J. Pendergrass, Director, Procurement Services
Effective Jan. 1, 2017, the Internal Revenue Service (IRS) has decreased the business standard mileage rate from 54 cents per mile to 53.5 cents per mile. Pursuant to state statute, the Office of State Budget and Management changed the allowable rate of reimbursement for travel on official business by state employees to be equal to the IRS rate. In processing travel reimbursement forms for trips that begin on or after Jan. 1, 2017, the allowable rate is 53.5 cents. For trips that began before Jan. 1, 2017, the rate is 54 cents.
University travelers are obligated to use a State vehicle or an Enterprise vehicle (per the University’s contract) when the round trip exceeds 100 miles. Accordingly, the Office of State Budget and Management changed the allowable rate of reimbursement from 19 cents to 17 cents per mile when an individual uses a personal car. Effective January 1, 2017, the Internal Revenue Service also reduced the moving expense rate from 19 cents to 17 cents.
If you have any questions regarding the new rate or the processing of travel forms, please contact Phil Easler at 919-962-0210 or firstname.lastname@example.org.
State Mileage Allowance Chart for Personal Vehicle Mileage Reimbursement
In the event that an employee does not use a State vehicle or an Enterprise vehicle, the following rates apply for trips on or after Jan. 1, 2017.
|Round trip does not exceed 100 miles||53.5 cents per mile|
|Round trip exceeds 100 miles||Daily total mileage reimbursable at 53.5 cents/mile for first 100 miles, and 17 cents/mile for each additional mile thereafter. Proper documentation required.|
*This memo is also being sent to Deans, Directors and Department Heads.*