Finance Division

Travel authorization

All business-related travel expense is paid using the Web Travel process. The traveler requests that conference registration be paid directly to the conference by creating a Travel Authorization. Cash advances for travel expenses are provided in select circumstances. Contact Travel Services for specifics.

Travel reimbursements

Travel Services processes reimbursements upon completion of a business trip. Departments must submit a travel reimbursement via Web Travel, substantiating receipts are faxed in to the imaging system, and upon approval by the department, Sponsored Research (depending on the funding source), and Travel Services, payment is issued. Regulations regarding travel may be found in the Business Manual.

Electronic airfare tickets and automated billing

The University’s Central Airfare Billing System (CABS) is an effective and efficient method for faculty, staff, and student travelers to purchase airline tickets for University business trips and bill the University directly.

CABS is a web-based application providing an easy to use method for requesting air-travel authorization and to allow a traveler to book and pay for an airline ticket without receiving a travel advance or paying for the ticket out-of-pocket. This system allows a specified University account to be charged for the cost of an airline ticket when an authorized travel agency issues a ticket against a pre-approved air-travel request. Each designated departmental account will then be charged monthly via an automated feed to the Financial Records System (FRS).

The University has contracted with four local agencies to provide low-cost ticket purchases for air travel. These agencies vary in size and focus, and all are fully accredited and licensed, with high standards of professionalism and service. Travelers are strongly encouraged to obtain airfare services from one of these vendors.

Access to CABS is provided upon request, please complete System Access Form – CABS.

Business travel card program

Travel Services administers the University’s agreement with Citicorp to provide Diners Card business charge cards for UNC employees to use when on official travel. This program reduces administrative burdens (including travel advances) and the use of personal funds for business travel. By using the Citicorp Diners Card, the traveler is given sufficient time to receive reimbursement for their travel expenses (provided receipts are submitted in a timely manner) before any penalty or interest is incurred. The Card is accepted anywhere that MasterCard® is accepted. Charges to the card are the personal responsibility of the cardholder.