Finance Division

The University has an agreement with Citibank to provide Diners Club/Mastercard business charge cards for UNC-CH employees to use when on official travel. The intent of this program is to reduce administrative burdens and use of personal funds for business travel. By using the Citbank ® Diners Club Card, the traveler is given sufficient time to receive reimbursement via web travel, provided the travel document is submitted in a timely manner. Charges to the card are the personal responsibility of the cardholder.

To Apply For A Diners Club Card

The traveler must be a full-time permanent UNC-CH employee as designated by the UNC-CH Payroll Services department. The traveler will need to complete an application (PDF), obtain the department head or business manager’s signature, and fax to 962-2356 ATTN: Travel Team Leader or place in campus mail to CB# 1230. A card will be mailed to the traveler’s indicated address within two to three weeks. Rush service is available.

Personal Responsobility

All charges placed on the Diners Club/Mastercard are the responsibility of the cardholder. Assuming timely submission of travel receipts by the department, the traveler will receive a reimbursement check for all allowable expenses from the University in enough time to make the payment to Diners before penalties are charged. Any non-allowable expenses will be the personal responsibility of the traveler.

A “Charge” Not Credit Card

Diners Club is a charge card not a credit card, and payment in full is expected within thirty (30) days. No fee is assessed if you do not pay within thirty (30) days. Essentially you are given sixty (60) days of float for charges without penalty. You only need to pay the “Past Due” amount on your statement, not the “Full Amount”. If the “Past Due” amount is not paid, a $30.00 late fee plus 2.5% of the outstanding balance is incurred.

Closing An Account

As this is a University sponsored card, it must be relinquished when a person terminates employment. Please return the card to the Travel Team Leader CB# 1230 to close an account. Cards should be cut in half before placing in campus mail.

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