Material and Disbursement Services
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Material and Disbursement Services (M&DS) provides central support to campus departments for the acquisition of goods and services, payment of vendors, stocking and distribution of products, tracking of equipment, and reimbursement of employees and non-employees. Please follow the links below for detailed service descriptions of the M&DS functional units.
Asset Management
- Management of University Capital Asset Inventories
- Departmental Inventory Tracking System for Items Costing Less than $5,000
- Transfers and Trades of Department Furniture and Equipment
Contract Services And Stores
- Departmental Assistance with Service and Equipment Maintenance Contracts
- Bulk Paper Storeroom Purchases
- University Central Receiving Operations
- Toner Cartridge Recycling
- Fisher Scientific-Managed UNC-CH Scientific Storeroom
Disbursement Services
- Document Approval/Pre-Audit
- Processing of Departmental Payments to Vendors and Independent Contractors
- Processing of Departmental Non-Salary Payments to Individuals
- Tax Compliance – IRS Form 1099 Reporting
- Tax Compliance – Non-Resident Withholding
- Maintenance of Vendor Database
- Non-Personnel Encumbrances and Liquidations
Purchasing Card Program (pCard)
Purchasing Services
- E-Commerce
- Ordering of Goods Costing Greater than $5,000 on the Open Market
- Ordering of Goods Costing Greater than $5,000 through State Contracts
- Waiver of Competition Purchases
- Gas Fleet Card
- Information Technology Purchases
Surplus Property
- Sale or Recycling of Departments’ Unserviceable or Unusable Furniture and Equipment
Travel Services
- Processing of Travel Authorizations
- Processing of Travel Reimbursements
- Administration of UNC-CH Central Airfare Billing System (CABS)
- UNC-CH Business Travel Card (Diner’s Card)
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