Finance Division

The Financial Systems and Controls (FSC) Department was established to assist the Finance Division and campus business offices to meet their financial reporting objectives. This is accomplished by working collaboratively with campus business offices to identify financial systems needs and/or enhancements, by establishing appropriate security access to financial systems, and by assisting business offices in setting up adequate systems of internal financial controls to ensure University assets are safe guarded and financial reporting is accurate.

Financial Systems and Controls staff works with campus business offices to identify enhancements to existing financial systems and coordinates the scheduling and implementation of approved changes via the Financial Systems Committee. The Financial Systems Committee establishes the priority for scheduling major systems enhancements and routine changes, and provides guidance on scheduling infrastructure related upgrades or replacements. Additionally, department staff provide oversight for major new Finance development projects and serve as the principal liaison between the Finance Division and Information Technology Services (ITS) for the operations of financial systems and for the Finance phase of the Enterprise Resource Planning (ERP) project.

The Financial Record System (FRS) Coordinator serves as the primary point of contact for granting security access to centrally hosted financial systems and the financial data warehouse. The FRS Coordinator works closely with campus business offices to ensure approved security access is appropriate and current. This is accomplished through routine communication with campus business offices and periodic reporting designed to identify non current security access and permissions.

The Manager of Financial Controls provides division-wide support to ensure the proper blending of adherence to financial control standards and the use of seamless business processes. The Manager also provides financial controls assistance to campus units. This assistance includes the review or development of policies, procedures, and practices. Training in financial controls concepts for campus unit employees is also available. Management business tools, such as Self Assessment Questionnaires, have been created and made available to support the ongoing efforts to maintain a strong and effective financial controls environment.