Expenses for travel on official business by employees of the University are reimbursed at the following rates as set forth by legislation: Travel by private car is reimbursable to a maximum of $0.54 per mile (as of Jan. 1, 2016) if a State car is not available, or the round trip does not exceed 75 miles. Transportation by airline, bus, railroad or other conveyance is reimbursed at the actual tourist class fare. University travelers are obligated to use a State vehicle (if available) when the round trip exceeds 75 miles. The reimbursement rate is $0.34 per mile when an individual uses a personal car when a state car is available. Reimbursement of rental car charges requires a justification letter. To see a full reference list of travel expenses, visit the Policies and Procedures Manual website. Subsistence is the amount claimed for room, meals and reasonable gratuities, not to exceed the statutory limits below. (For partial day and excess subsistence information, see Policy 1302 – Statutory Provisions and Maximum Rates for Travel.) Reimbursement for lodging may be made only in the amount documented by a receipt of actual lodging expenses from a commercial lodging establishment.


For less than 24-hour period, use applicable items only.

Type Account In-State Rate Account Out-of-State Rate
Breakfast 526150 $8.30 526250 $8.30
Lunch 526150 $10.90 526250 $10.90
Dinner 526150 $18.70 526250 $21.30
TOTAL MEALS $37.90 $40.50
Lodging 526140 $67.30 526240 $79.50
Total Allowance $105.20 $120.00


Federal Rates
Excess Meals allowed dependent on funding source.


Type In-State Out-of-State Out-of-Country
Airfare 526110 526210 526310
Car, Train, Bus, Taxi, Rental Car, Rental Car Gas, Parking, Tolls 526120 526220 526320
Water Transportation 526130 526230 526330
Lodging 526140 526240 526340
Meals 526150 526250 526350
Other Expenses: Baggage Handling Tips, Telecom Fees 526160 526260 526360
Registration 528310 528320 528330