Expenses for travel on official business by employees of the University are reimbursed at the following rates as set forth by legislation: Effective Jan. 1, 2017, the allowable business standard mileage rate is 53.5 cents/mile for the first 100 miles per day of travel, and 17 cents/mile for each additional mile thereafter.  For trips commending in December 2016, rates of 54 cents and 19 cents/mile apply, respectively.

University travelers are obligated to use a State vehicle or the University’s contract with Enterprise when the round trip exceeds 100 miles.

State Mileage Allowance Chart for Personal Vehicle Mileage Reimbursement
In the event the employee does not use a State vehicle or an Enterprise vehicle, the following rates apply for trips on or after Jan. 1, 2017:

Trip Mileage Allowance
Round trip does not exceed 100 miles 53.5 cents per mile
Round trip exceeds 100 miles Round trip total mileage reimbursable at 53.5 cents/mile for first 100 miles per day of travel, and 17 cents/mile for each additional mile thereafter.
To see a full reference list of travel expenses, visit the Policies and Procedures Manual website. Subsistence is the amount claimed for room, meals and reasonable gratuities, not to exceed the statutory limits below. (For partial day and excess subsistence information, see Policy 1302 – Statutory Provisions and Maximum Rates for Travel.) Reimbursement for lodging may be made only in the amount documented by a receipt of actual lodging expenses from a commercial lodging establishment. Excess meals may be allowed, dependent on funding source.

The following list details the various rates of subsistence per day for travel related expenses effective July 1, 2017:

Type Account In-State Rate Account Out-of-State Rate
Breakfast 526150 $8.40 526250 $8.40
Lunch 526150 $11.00 526250 $11.00
Dinner 526150 $18.90 526250 $21.60
TOTAL MEALS $38.30 $41.00
Lodging 526140 $71.20 526240 $84.10
Total Allowance $109.50 $125.10
Type In-State Out-of-State Out-of-Country
Airfare 526110 526210 526310
Car, Train, Bus, Taxi, Rental Car, Rental Car Gas, Parking, Tolls 526120 526220 526320
Water Transportation 526130 526230 526330
Lodging 526140 526240 526340
Meals 526150 526250 526350
Other Expenses: Baggage Handling Tips, Telecom Fees 526160 526260 526360
Registration 528310 528320 528330