Expenses for travel on official business by employees of the University are reimbursed at the following rates as set forth by legislation: Travel by private car is reimbursable to a maximum of $0.54 per mile (as of Jan. 1, 2016) if a State car is not available, or the round trip does not exceed 75 miles. Transportation by airline, bus, railroad or other conveyance is reimbursed at the actual tourist class fare. University travelers are obligated to use a State vehicle (if available) when the round trip exceeds 75 miles. The reimbursement rate is $0.34 per mile when an individual uses a personal car when a state car is available. Reimbursement of rental car charges requires a justification letter. To see a full reference list of travel expenses, visit the Policies and Procedures Manual website. Subsistence is the amount claimed for room, meals and reasonable gratuities, not to exceed the statutory limits below. (For partial day and excess subsistence information, see Policy 1302 – Statutory Provisions and Maximum Rates for Travel.) Reimbursement for lodging may be made only in the amount documented by a receipt of actual lodging expenses from a commercial lodging establishment.
For less than 24-hour period, use applicable items only.
|Type||Account||In-State Rate||Account||Out-of-State Rate|
Excess Meals allowed dependent on funding source.
|Car, Train, Bus, Taxi, Rental Car, Rental Car Gas, Parking, Tolls||526120||526220||526320|
|Other Expenses: Baggage Handling Tips, Telecom Fees||526160||526260||526360|