Cash Advances
Occasionally University departments have a need for cash advances to conduct University business such as group filed trips, hosting foreign visitors, purchasing food and materials for large group functions, or compensating study subjects. The Director of Accounting, having been delegated the authority by the University Controller, may approve an appropriately supported cash advance request from institutional trust funds or specials funds, when departments demonstrate a need to conduct University business that requires such an advance.
Gift Card Advances
The Director of Accounting, having been delegated the authority by the University Controller, may approve an appropriately supported gift card advance request from institutional trust funds or specials funds, when departments demonstrate a need to conduct University business that requires such an advance. An example is to compensate study subjects.
Fraudulent Checks
Accounting Services notifies campus police and the University banking service provider regarding possible check fraud. Examples of fraudulent checks include fraudulent endorsement and cashing of checks, altered checks, and check schemes.
Overpayments
Overpayments occur when a former employee of a University department has been overpaid. The employing department is responsible for notifying the payroll department of such overpayments, collection of this overpayment, and forwarding the repayment to Accounting Services.
Wire Transfers
Accounting Services executes outgoing wire transfers, both domestic and foreign, upon receipt of completed outgoing wire transfer instructions form. When receiving incoming wires transfers, departments should submit a completed wire transfer form to Accounting Services.
Graduate Students Health Insurance Program (GSHIP)
The University provides individual health insurance coverage to eligible graduate students under the UNC Student Health Plan and the Blue Cross Blue Shield of North Carolina supplemental plan administered through Hill, Chesson and Woody. The insurance program for graduate students is separate from insurance programs for Clinical Fellows, Postdoctoral Trainees, and Postdoctoral Research Associates. The policy year is from August 15 through the following August 14.
Escheats of Outstanding Checks
Outstanding checks will have to be escheated (returned) to the State of North Carolina. The current escheat law states checks issued and not presented to the bank for payment within the past five years must be escheated. Outstanding checks may be escheated earlier if the University deems it necessary. This service is shared by the General Accounting and Cash Management units.
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