Assistant Vice Chancellor and Controller
University Department Services
Departmental Deposits
Most University Departments deposit through our office. State law requires that funds be deposited with us within one business day of receipt. Receipts are generally in the form of cash, check and credit cards. Training is available to departments and is required to access the “Departmental Deposit System.”
Departmental Funding of Students/Tuition Remission and In-State Awards
Many departments fund students (usually graduate students) from grants and other sources. This is facilitated through the Student Award Reporting System (StARS), which was designed to comply with federal requirements to coordinate departmental funding with need-based aid handled through the Office of Scholarships & Student Aid. Awards are entered by each department and are processed beginning about a month after the term begins. Awards fall into three basic categories, those paid directly to the student through Payroll or Accounts Payable, those paid directly to the University Cashier and those paid through the Graduate School.
Payroll Deduction for Graduate Students
Students who are also University Employees (usually graduate students, NOT work-study) may be able to take advantage of payroll deduction. To be eligible, the student employee may not be receiving financial aid. For more information, refer to “Graduate Student Payroll Deduction Authorization form.”
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