Finance Division

To:       Human Resources Facilitators and Business Managers

From:  Elizabeth C. (Betsi) Snipes, Director, Payroll Services

Date:   June 29, 2009

As a reminder, when processing actions that need approvals, please be certain that the paperwork is done timely in order that the action reaches the payroll inbox by the established deadlines.

To:      University Business Managers
 
From:   Mark Sillman, Director Contract Services and Stores

Date:   June 25, 2009
 
This is a reminder to all departments who currently have gas cylinders regarding the process for updating account billing information.
 
For National Welders’ Cylinders:

To:      University Business Managers

From:    Elmira Mangum, Ph.D. Senior Associate Provost, Finance and Academic
           Personnel
           Dennis Press Assistant Vice Chancellor for Finance and University Controller
           Mary Covington, M.D. Assistant Vice Chancellor for Campus Health Services

Date:  June 25, 2009

The annual memo regarding the Graduate Student Health Insurance Program -- Enrollment for 2009-2010 and Other Issues is now available at the following URL:  http://finance.unc.edu/images/stories/directors/ddd_gship_memo2010.pdf.

This memo is also being distributed to Deans, Directors and Department Chairs.

To:     Money Market Participants in the State Treasurer's Short-Term Investment
          Fund ("STIF") and the UNC-Chapel Hill Temporary Investment Pool
          ("Temp Pool")

From: Richard L. Mann, Vice Chancellor for Finance and Administration

Date:  June 25, 2009

A memo is now available at http://finance.unc.edu/images/stories/finance_admin/temp_stif_memo.pdf that provides participants in the above-referenced money market investment vehicles with an update on current money market and fixed income conditions and an associated estimated impact on distributions from the STIF and Temp Pool over the next year, at least.

This memo is also being distributed to Deans, Directors and Department Chairs.

To:      Business Managers
          HR Facilitators

From:  Vicki Bradley, Senior Director, Employment, Classification & Compensation
          Office of Human Resources
          McGregor Bell, Director, Budget Office, Finance Division

Date:  June 18, 2009

This memo is a follow-up to the memo regarding the lifting of the freeze effective July 1, which can be found here.

To:     Business Managers

From:  Roger Patterson, AVC for Finance

Date:  June 15, 2009

Please see this linked message sent this morning from the Executive Vice Chancellor and Provost and the Vice Chancellor for Finance and Administration.

To:     Business Managers

From:  Beverly Wyrick, Director, Fellowship Office
          Troy Howell, Finance Training Coordinator

Date:   June 11, 2009

StARS training has been scheduled for five dates in June and July.  StARS, the Student Award Reporting System, is a system used to report payments received by students and to submit tuition, fees and other awards for payment.  During the training, we will review the various system processes, as well as review policies of Student Accounts and University Receivables, the Office of Scholarships and Student Aid, and the Graduate School.  The format of training is partially lecture/discussion and partially hands-on, and you will have a chance to look up and enter data for students in your department, or students being funded by your department.  Please bring with you student PIDs, account numbers, and stipend amounts to use during class.

To:     University Business Managers

From:  Dennis Press, Assistant Vice Chancellor for Finance and
          University Controller

Date:   June 8, 2009

The linked memorandum is being sent to affiliated foundations of the University.  The memorandum provides information on special procedures for the June 2009 payout from the Chapel Hill Investment Fund needed to address the underwater endowment issue.  The memorandum is being distributed to the University Business Managers listserv as an information item and to help ensure colleagues with affiliated foundations receive the information.  Thanks.

To:     Business Managers

From:  Roger Patterson, Assoc. Vice Chancellor for Finance

Date:  June 5, 2009

The Office of State Budget and Management has in limited cases granted exceptions from the state freeze rules.  We received word yesterday that OSBM will no longer entertain exceptions this year. OSBM is requiring us to stay within the state freeze guidelines through the remainder of this fiscal year.   So effective immediately do not contact the Budget Office or Disbursement Services to inquire about exceptions from the freeze rules.

Best,
Roger