Finance Division

To:     University Business Managers

From:  Emily Coble, Cash Manager

Date:  April 29, 2009

Graduate students that will be graduating at the end of Spring Semester 2009 in May must be removed from the Graduate Student Health Insurance Program (GSHIP) effective June 14, 2009.  To do this, go to the “Graduate Student Health Insurance Enrollment and Change Form."  Place a “G” in the “Delete Code” field and “06/14/09” in the “Removed” field.  Instructions and more information about GSHIP can be found on the Cash Management Web site under Quicklinks.

To:     Universtiy Business Managers

From:  Roger Patterson, Associate Vice Chancellor for Finance

Date:  April 28, 2009

As you might expect, a number of central offices in Finance are receiving phone calls and emails inquiring about the Flexible Furlough Program announced by Governor Perdue earlier today. At this point, the central offices have only seen what you have seen. There are a number of questions that we don't have answers for yet.  The announcements state that additional information will be forthcoming from the Office of State Personnel (OSP).  Presumably General Administration will provide any unique guidance for the UNC System, as applicable.  As we learn more about the OSP rules as well as how we will implement this on our campus, additional communications will be forthcoming.

Best,
Roger

To:     University Business Managers

From:  Dennis Press, University Controller

Date:  April 28, 2009

Please see this linked memo in PDF format regarding year-end procedures and
accompanying dates.

To:    Business Managers
         University Accounting Personnel

From: Troy Howell, Finance Training Coordinator

Date:  April 27, 2009

The Finance Division of the University of North Carolina at Chapel Hill will host a Finance Division Workshop on May 6, 2009. The Workshop will be held in the Hitchcock Multipurpose Room at the Sonja Haynes Stone Center.

To:     University Business Managers
          Finance Advisory Council Members

From:  Roger Patterson, Associate Vice Chancellor for Finance

Date:  April 24, 2009

A memo was released this morning announcing revisions to the
Personnel section of the emergency budget guidelines amended
earlier this week.  Please share this information broadly within your
unit.

The memo is linked here and changes have been incorporated into the
published guidelines on the Carolina Budget Information Web site.

To:     University Business Managers

From:  Roger Patterson, Vice Chancellor for Finance

Date:  April 24, 2009

All - Please remember:

• Even if in-state travel is permitted under OSBM guidelines (related to delivery of classroom instruction, public safety or delivering direct care to patients or animals or economic development) it requires pre-approval on our campus. That means a request must be submitted BEFORE the trip occurs. 

To:    University Business Managers

From: Roger Patterson, Assoc. Vice Chancellor for Finance

Date: April 23, 2009

We have developed a form to aid you in submitting requests for approval of your continuing education (non-credit) programs, summer programs and conference services. This issue is addressed in number eight (8) of the "Other Non-Personnel Expenses" section of the Revised Emergency Guidelines issued April 21.

To:    University Business Managers

From: Roger Patterson, Assoc. Vice Chancellor for Finance

Date: April 23, 2009

Late yesterday we received good news. In cases where we normally move a faculty member from non-state sources over to state sources, we can continue to do so on a prospective basis as long as the total salary amount is in the employment agreement.
Let me give an example. Let's assume a faculty member's total salary in their employment agreement is $160,000. If that faculty member's sponsored research has ended and it is normal practice for us to move that faculty member over to state funds until additional sponsored research funding is available, then we may do so as long as that action does not result in us paying that faculty member more than $160,000 from state funds.

To:     University Business Managers

From:  Roger Patterson, Assoc. Vice Chancellor for Finance

Date:  April 22, 2009

You may already be aware that a memo was released today
announcing revised spending freeze guidelines on all state
funds including state receipts.  For your information, the
memo and accompanying documentation are linked below
and will replace the previous links posted on April 15th.

The memo and accompanying documentation are linked here 
Carolina Budget Information Web site.

To:     University Business Managers

From:  Janet Kelly-Scholle, Director of Finance Communications and Training

Date:  April 7, 2009

I am pleased to announce that Troy Howell has joined the Finance Communications and Training Department as the Finance Training Coordinator.  Troy's role will include developing and coordinating financial systems training, communicating system enhancements and training opportunities to the University community, and realigning our training program in anticipation of Connect Carolina (ERP).