Finance Division

To:     Business Managers and Human Resource Facilitators

From:  Elizabeth C. (Betsi) Snipes

Date:  January 30, 2009

Effective February 1, 2009, a new form should be used to request payroll system access for PRIQ (Payroll System Inquiry), the E-print application (this application provides access to the online 01, 02, 04 reports), and E- Paystub Administrative Access (allows human resource facilitators to view and print pay stubs within their own departments).

To:    Human Resources Facilitators

From: Elizabeth C. (Betsi) Snipes, Director of Payroll Services

Date: January 27, 2009

2008 W-2’s for ACTIVE employees will be available for pickup by Human Resource Facilitators on Wednesday January 28, 2009, from 7:30 a.m. to 4:30 p.m. Please make arrangements to pick up W-2’s in Payroll Services, Suite 3600, 104 Airport Drive and distribute to your active employees.

To:     University Business Managers

From:  Martha Pendergrass, Director, Material and Disbursement Services

Date:  January 26, 2009

As follow up to the recent budget reduction memo from Executive Vice Chancellor and Provost Gray-Little to the vice chancellors and University deans, please be aware of the following guidelines related to budget cuts.

To:  Business Managers

From:  Brian Smith, Director, Treasury and Risk Management Services

Date:  January 16, 2009

Effective today, Treasury and Risk Management Services will begin to reorganize its
business continuity function.  This reorganization will eliminate the Business Continuity
Officer position (currently staffed by Mary Parrish) and transfer business continuity
responsibilities to Steve Kenny in his role as Director of Risk Management Services.

 To:  University Business Managers

From:  Emily Coble, Cash Manager 

Date:  January 15, 2009    

Recently, Accounting Services has been receiving excess cash from cash advances for deposit via campus mail or interoffice envelope dropped off by the department personnel. Accounting Services is not set up to receive departmental deposits including currency and cash. According to the University guidelines provided by General Receipts policy located at http://www.unc.edu/finance/busman/saur/saurpol1.html, “Currency and coin deposits should never be sent through the campus mail.” 

To:     Human Resource Facilitators and Business Managers

From:  Elizabeth C. (Betsi) Snipes, Director of Payroll Services

Date:  January 6th, 2009

There are numerous checks for pay cycles BW11 - BW13 and M04 - M06 that have not been picked up and distributed to the appropriate employee/s in your departments. These checks have been produced for terminations, certain new hires that haven’t signed up for direct deposit and one time payments. Please make arrangements to pick the checks up and distribute to the employees as soon as possible. Should you need to determine if your department is one that needs to pick up checks each cycle, refer to the Q and A below as it appears in Payroll Services' policy, Direct Payroll Deposits located at http://www.unc.edu/finance/busman/pay/paypol7.html:  

To:     University Business Managers

From:  Roger Patterson, Associate Vice Chancellor for Finance

Date:  December 16th, 2008

The Finance Division's annual report for fiscal year ending June 30, 2008, can be viewed online.
Please go to http://finance.unc.edu/images/stories/reports/ann_rept_6_30_08.pdf