Finance Division

 To:       Business Managers

From:   Gary Maynard, Assistant University Cashier

Date:   June 26, 2008

Please be aware that the last day to submit deposits to the Cashier's Office for posting to the general ledger for FY 2008 is this Monday, June 30.  Deposits must be received in the Cashier's Office by NOON on Monday to ensure that the deposit will appear in FY 2008. Questions regarding this deadline or the departmental deposit process in general should be directed to Kim Orr, Head Teller, at 962-5846 or at This e-mail address is being protected from spam bots, you need JavaScript enabled to view it . 

Thank you!

 To:    University Business Managers 
         Deans, Directors and Department Chairs

From:  Martha J. Pendergrass, Director, Material & Disbursement Services

Date:  June 26, 2008

Effective July 1, 2008, the Internal Revenue Service (IRS) has increased the business standard mileage rate from 50.5 cents per mile to 58.5 cents per mile.  Pursuant to state statute, the Office of State Budget and Management changed the allowable rate of reimbursement for travel on official business by state employees to be equal to the IRS rate. 

To:  Deans, Directors, and Department Chairs
University Business Managers

From:  Dennis Press, Assistant Vice Chancellor for Finance and University Controller

Date:  June 17,2008

Each year a financial audit of the University is conducted by the NC Office of the State Auditor.  The state auditors are now on-site and have begun their work as part of the audit of the fiscal year ending June 30, 2008.  Although the Controller's Office serves as a central contact point for the financial audit and interacts extensively with the state audit staff, there are occasions when state audit staff members contact campus departmental staff directly.

Date: June 17,2008 

UNC Chapel Hill’s leadership in pandemic planning is being noticed nationwide. Recently, Mary Parrish, the University’s business continuity officer, was invited to present during FEMA’s 11th Annual Emergency Management Higher Education Conference
http://training.fema.gov/EMIWeb/edu/educonference08.asp

To: TIM Administrators

From: Dennis Press, University Controller

Date: June 12, 2008

This memorandum provides information regarding the leave data required for the University’s Comprehensive Annual Financial Report. Your assistance is requested again this year in providing information on leave data for each permanent employee (EPA and SPA, full and part-time) as of June 30, 2008.

To:    University Business Managers
         Human Resources Facilitators

From: Elmira Mangum, Ph.D., Senior Associate Provost, Finance and Academic
        Personnel
        Dennis Press, Assistant Vice Chancellor for Finance and University
        Controller
        Mary Covington, M.D., Assistant Vice Chancellor for Campus Health Services

Date: June 11, 2008

Please see the annual memo in PDF format regarding the Graduate
Student Health Insurance Program -- Enrollment for 2008-2009 and Other
Issues.

This memo is also being distributed to Deans, Directors and Department
Chairs via mass e-mail.

To:      University Business Managers
           FACS Coordinators

From:  Mark Kozel, Director, Financial Systems and Controls
          Rosa Nolen, FRS Coordinator

June 10, 2008

Finance has released a new version of the “Consolidated FRS Single User Online Access
Request” form used to request online access to financial systems.  The new version of
this form also has a new name. The “Consolidated Financial Systems Access Request”
form is in PDF format and can be completed online.

To:     University Business Managers

From:  David Blakemore, Director of Financial Reporting & Management Services

Date:  June 10, 2008

The University, through the Financial Reporting Department of the Controller’s Office, reports taxable Unrelated Business Income (UBI) as required by the Internal Revenue Service Code and Regulations. The University policy regarding UBI can be found in the Accounting Services section of the Business Manual, Policy 22
(http://www.unc.edu/finance/busman/act/actpol22.html).