CERTIFI Committee

(Compliant Electronic Receipt Transactions through Innovation and Financial Integrity)

In order to implement and manage the directives of the Payment Card Industry Security Standards Council, NACHA and the electronic commerce requirements set forth by the North Carolina Office of the State Controller and North Carolina State legislature, the University has established the CERTIFI (Compliant Electronic Receipt Transactions through Innovation and Financial Integrity) Committee.

Sponsors

  • Brian T. Smith – Senior Assistant Vice Chancellor for Finance and Treasurer
  • Kevin Lanning – Chief Information Security Officer

Membership

  • DeAhn Baucom, Chair -University Cashier, Finance & Accounting Operations
  • Dan McLamb – IT Security Specialist, ITS—Information Security
  • Mechelle Clayton – Director, University Services Portfolio, ITS—Enterprise Applications
  • Scott Dwyer – For Cash Manager, Accounting Services
  • Karen Michael – eCommerce Applications Business Analyst, ITS—Enterprise Applications
  • Brooke O’Neal – Merchant Services Manager, Accounting Services
  • Kim Orr – Head Teller, Office of the University Cashier
  • Dale Poole – Technology Manager, Purchasing Services
  • Jim Clinton – Director of Card Operations, Auxiliary Services
  • Wil Steen – Co-chair, Finance Council Subcommittee, Strategy, Policy & Communications
  • Loretta Hester (Advisory Role) – Senior Auditor, Internal Audit

Purpose

The Vice Chancellor for Finance and Administration and the Vice Chancellor for Information Technology and Chief Information Officer have established, on behalf of the University of North Carolina at Chapel Hill, the Compliant Electronic Receipt Transactions through Innovation and Financial Integrity (CERTIFI) Committee. The Committee monitors regulatory statutes and contractual obligations specific to the Payment Card Industry Security Standards Council, NACHA and electronic commerce (eCommerce), as well as requirements set forth by the North Carolina Office of the State Controller and North Carolina State legislature. It recommends actions, develops policies, and informs University leadership of University business practices in need of change to ensure regulatory compliance.

CERTIFI Committee Charge

Specifically, the Committee has the following responsibilities related to eCommerce receipt transactions:

  • Act as a University clearinghouse for all compliance issues related to Federal, State and industry regulations, contractual obligations, and University policies. This includes the Payment Card Industry Data Security Standards.
  • Monitor, review, and continually evaluate the University’s eCommerce activity, including acting as the campus-wide approval body for requests for new or modified eCommerce initiatives.
  • Recommend to the Vice Chancellor for Finance and Administration and the Vice Chancellor for Information Technology and Chief Information Officer appropriate strategic directions, processes and tools designed to manage PCI (Payment Card Industry) eCommerce compliance risk at the University.
  • Establish, maintain and effectively communicate PCI-related policies and procedures to ensure campus compliance with the directives of the Payment Card Industry Security Standards Council, NACHA and the eCommerce requirements set forth by the North Carolina Office of the State Controller and North Carolina State legislature.
  • Review and update policies and procedures for University eCommerce.

The Committee shall:

  • Oversee contracts and standards required to ensure University PCI compliance.
  • Approve or deny requests by a University school, institute or departments desiring to accept payments by any type of electronic payment including payment cards (credit card, debit card, etc.) or ACH, based on the organization’s documented plan.
  • Approve or deny requests from a merchant department that would place the University in a position as a “service provider” as defined by the Payment Card Industry Data Security Standard (PCI DSS).
  • Approve or deny requests from a merchant department to utilize a payment gateway other than the University’s approved payment gateway, or payment processor other than the State-approved payment processor.
  • Develop contract standards to be included as terms and conditions in all agreements between campus merchants and third-party vendors where eCommerce transactions are related.
  • Annually review and report on compliance of University department merchants with the PCI DSS and University record management requirements.
  • Suspend or revoke a departments’ merchant account for failure to comply with University policies, guidelines, practices and procedures.Note: the Committee is not responsible for student organizations or other affiliated entities as defined by the Office of University Counsel.

Membership

The committee is co-sponsored by the Finance Division and Information Technology Services with members being selected to represent a knowledge base versed in payment card merchant compliance, systems technical skills, information security, financial business processes, University and Office of the State Controller guidance, and eCommerce industry standards. certifi@unc.edu

Date: February 16, 2016

Signed by:

Brian T. Smith, Senior Assistant Vice Chancellor for Finance and Treasurer, Committee Co-Sponsor
Kevin Lanning, Chief Information Security Officer, Committee Co-Sponsor
Matt Fajack, Vice Chancellor for Finance and Administration
Chris Kielt, Vice Chancellor for Information Technology & CIO

Finance Council

In light of the newly implemented ConnectCarolina Finance system, the purpose of the Finance Council, created within the Division of Finance and Accounting (within the Division of Finance and Administration) and Finance and Academic Planning (within the Office of the Executive Vice Chancellor and Provost) is to provide advice and feedback on finance strategies, operations and initiatives across the institution. The Council addresses areas such as strategy, policy, budgeting, reporting, systems, operations, compliance and communications, including the ConnectCarolina Finance system and goals to investigate improved budget models, resource allocation methods, business processes and financial reporting services.

The Council, comprised of representatives (Finance Leads) from every Major Organizational Unit (MOU) across campus, will meet to share information, collaborate and strategize. These leaders include Associate/Assistant Deans for Finance, Finance Directors/Managers from campus units and senior finance leaders from central finance organizations.

Finance-related communications will be directed to the Finance Council, and the Finance Leads will convey information as needed between the Finance Council and their respective MOU. This will facilitate consistency in approach, quality and expectations across campus.

  • Allison Legge – Office of Undergraduate Admissions
  • Andy Johns – Office of the Vice Chancellor for Research
  • Audra Slavin – Office of the Vice Chancellor for Student Affairs
  • Barron Matherly – Office of the Executive Vice Chancellor and Provost
  • Becky Arnold – Finance Business Analysis
  • Ben Poulson – Energy Services
  • Bernard Law – Procurement Services
  • Beverly Wyrick – The Graduate School
  • Brad Volk – School of Government
  • Brian Bertlshofer – Office of Sponsored Research
  • Brian Smith – Financial and Accounting Operations, Treasurer
  • Cam Enarson – School of Medicine, Faculty Representative
  • Carly Perin – VCFA Financial Shared Services
  • Catherine Gerdes – University Library Administration
  • Chandrika Rao – Accounting Services
  • Christy Dodson – Kenan-Flagler Business School
  • Dave Kass – Office of Vice Chancellor for University Development
  • Dave Stevens – Kenan-Flagler Business School
  • David Blakemore – UNC Medical Foundation
  • Deahn Baucom – Office of the University Cashier
  • Dennis Press – University Controller’s Office
  • Dwayne Pinkney – Senior Associate Vice Chancellor for Finance and Administration
  • Fran Dykstra – Information Technology Services
  • Gordon Joyner – Office of the Executive Vice Chancellor and Provost
  • Jacqueline Schroeders – School of Dentistry
  • Janet Kelly-Scholle – VCFA Communications Shared Services
  • Jen Clark – School of Law
  • Joann Gustafson – Office of Vice Chancellor for Research
  • John Plummer Jr. – School of Education
  • Kathi Wimmer – School of Journalism and Mass Communications
  • Katie Thornsvard – School of Public Health
  • Kelly Smith – School of Social Work
  • Laura Yurco – College of Arts and Sciences
  • Laurie Burroughs – VCFA Financial Shared Services
  • Lisa Miller – School of Nursing
  • Martha Pendergrass – Procurement Services
  • Martina Ballen – Athletics
  • McGregor Bell – Budget Planning and Analysis
  • Mike Perkins – Athletics
  • Michael Smith – Summer School Administration
  • Nikkia Sheppard Lynch – Office of the Executive Vice Chancellor and Provost
  • Patsy Oliver – School of Medicine
  • Rick Wernoski – School of Pharmacy
  • Robert Pitts – School of Public Health
  • Robin Cyr – Office of the Vice Chancellor for Research
  • Scott Jackson – Information Technology Service
  • Steve Haring – Information Technology Services
  • Tammy Cox – School of Information and Library Science
  • Tammy McHale – College of Arts and Sciences
  • Tommy Gunter – Office of Associate Vice Chancellor for Campus Enterprises
  • Tricia Hennessey – Continuous Improvement and Business Intelligence
  • Vanessa Peoples – Office of Sponsored Research
  • Vicki Bradley – Office of Human Resources, WSEE
  • Warren Ray – Academics Initiatives Unified Business Cluster
  • Wendy Andrews – Office of the Executive Vice Chancellor and Provost
  • William Tricomi – Office of University Counsel

Initial Subcommittee Membership

Budget

Current Co-Chairs: Laurie Burroughs and Patsy Oliver

  • Andy Johns
  • Barron Matherly
  • Brad Volk
  • Brian Bertlshofer
  • Brian Smith
  • Cam Enarson
  • Carly Perin
  • Dave Stevens
  • Dennis Press
  • Dwayne Pinkney
  • Jen Clark
  • John Plummer Jr.
  • Katie Thornsvard
  • Kelly Smith
  • Laurie Burroughs
  • Martina Ballen
  • McGregor Bell
  • Meredith Weiss
  • Nikkia Shepphard-Lync
  • Patsy Oliver
  • Steve Haring
  • Tammy McHale
  • Tricia Hennessey
  • Wendy Andrews

Business Process, Reporting and Finance Technology

Current Co-Chairs: Jacqueline Schroeders and Tammy McHale

  • Becky Arnold
  • Ben Poulson
  • Bernard Law
  • Beverly Wyrick
  • Brad Volk
  • Brian Smith
  • Catherin Gerdes
  • Chandrika Rao
  • Christy Dodson
  • David Blakemore
  • Fran Dykstra
  • Gordon Joyner
  • Jacqueline Schroeders
  • Jen Clark
  • Laura Yurco
  • Meredith Weiss
  • Patsy Oliver
  • Rick Wernoski
  • Robert Pitts
  • Robin Cyr
  • Scott Dwyer
  • Scott Jackson
  • Tammy McHale
  • Tommy Gunter
  • Tricia Hennessey
  • Vanessa Peoples
  • Warren Ray
  • Wendy Andrews

Communications, Policy and Strategy

Current Co-Chairs: Audra Slavin and Wilhelmina Steen

  • Allison Legge
  • Audra Slavin
  • Brian Smith
  • Dave Kass
  • DeAhn Baucom
  • Janet Kelly-Scholle
  • Joann Gustafson
  • Kathi Wimmer
  • Lisa Miller
  • Martha Pendergrass
  • Meredith Weiss
  • Michael Smith
  • Mike Perkins
  • Nikkia Sheppard Lynch
  • Rick Wernoski
  • Stan Koziol
  • Tammy Cox
  • Tricia Hennessey
  • Vicki Bradley
  • Wilhelmina Steen
  • William Tricomi

Interdepartmental Fees and Charges (IF&C) Committee

Beginning in FY 2003-04 the Budget Committee created the IF&C and established a policy to oversee submission, review and approval of internal service charges and fees. Since then campus departments have not been allowed to implement fees or charges to other campus units without central administrative review and approval. The IF&C is co-chaired by the University Controller and the Director of Cost Analysis and Compliance.

Student Fee Advisory Subcommittee (SFAS)

Oversight of tuition and student fee recommendations rests with the Tuition and Fee Advisory Taskforce (TFAT), which is co-chaired by the Executive Vice Chancellor and Provost and the Student Body President. Due to the intricacies of student fees, the SFAS, a subcommittee of the TFAT, manages the student fee submission and review process. The SFAS is co-chaired by the Assistant Vice Chancellor for Finance and Accounting as designee for the Vice Chancellor for Finance and Administration and by the Student Body President.

Making Recommendations to the Tuition & Fee Advisory Task Force for 2015-2016 and 2016-2017 Student Fees
Please contact Laurie Burroughs (laurieburroughs@unc.edu) with questions.

  • Shelby Dawkins-Law – President, Graduate and Professional Student Federation Student Government
    shedendl@live.unc.edu; CB #5210
  • Winston Crisp – Vice Chancellor, Student Affairs
    wbcrisp@email.unc.edu; CB #5000
  • Joshua Aristy – Finance Chair, Student Congress, Student Government
    aristy@live.unc.edu; CB #5210
  • Tammy Cox – Assistant Dean of Administration
    (designee for Chair, Employee Forum)
    tlcox@email.unc.edu; CB #3360
  • Jonathan Engel – Professor/Associate Chair; Physics-Astronomy
    (designee for Chair, Faculty Council)
    engelj@physics.unc.edu; CB #3255
  • Barron Matherly – Assistant Provost for Finance
    (designee for Executive Vice Chancellor & Provost)
    matherly@unc.edu; CB #8000
  • Tabatha Turner – Sr. Assoc. Director, Scholarships & Student Aid
    (designee for Assoc. Provost, Scholarships & Student Aid)
    tabatha_turner@unc.edu; CB #2300
  • Meredith Weiss – Assoc. Vice Chancellor for Business Services and Administration
    (designee for VC Finance and Administration)
    mlweiss@email.unc.edu; CB #1000
  • Felicia Washington – Vice Chancellor Workforce, Strategy, Equity and Engagement
    (non-voting) (designee for Human Resources)
    felicia.washington@unc.edu; CB #1045
  • Autumn McClellan – Treasurer, Graduate and Professional Student Federation; Student Government
    mcclela@live.unc.edu; CB #5210
  • Brittany Best – Student Body Treasurer; Student Government
    blbest@live.unc.edu; CB #5210
  • Martina Ballen – Senior Associate Athletic Director
    (non-voting) (designee for Athletics)
    mballen@unc.edu; CB #8550

Co-Chairs (non-voting)

  • Andrew Powell – Student Body President; Student Government
    powellah@live.unc.edu; CB #5210
  • Kevin Seitz – Associate Vice Chancellor for Finance
    (designee for VC Finance & Administration)
    krseitz@email.unc.edu; CB #1000
Friday, September 26
2 p.m. – 3:30 p.m.
120 Vance

  • Law Student Activity Fee – Law Student Exam Fee component (2:00 p.m.)
  • SPH – Orientation & Grad Fee – Health Behavior/PHD (2:20 p.m.)
  • AHS – Physician’s Assistant Program (2:40 p.m.)

Friday, October 3
2 p.m. – 3:30 p.m.
120 Vance

  • SOD – Clinical Technology Fee (2:00 p.m.)
  • Carolina Union Operating Fee (2:30 p.m.)
  • Student Health Fee (2:45 p.m.)

Friday, October 24
3 p.m. – 4:30 p.m.
120 Vance

  • Student Transit Fee
  • SOD – Clinical Technology Fee
  • Carolina Union

Meeting Minutes

Student Fees for Academic Year 2015-16

SFAS Policies and Procedures Manual

Making Recommendations to the Tuition & Fee Advisory Task Force for 2014-2015 Student Fees
Please contact Laurie Burroughs (laurieburroughs@unc.edu) with questions.

  • Kiran Bhardwaj – President, Graduate and Professional Student Federation
    Student Government, CB #5210
    kbhardwa@live.unc.edu
  • Winston Crisp – Vice Chancellor, Student Affairs, CB #5000
    wbcrisp@email.unc.edu
  • Brittany Best (non-voting) – Finance Chair, Student Congress
    Student Government, CB #5210
    blbest@live.unc.edu
  • Tammy Cox – Assistant Dean of Administration, CB #3360
    (designee for Chair, Employee Forum)
    tlcox@email.unc.edu
  • TBD
    (designee for Chair, Faculty Council)
  • Barron Matherly – Assistant Provost for Finance, CB #8000
    (designee for Executive Vice Chancellor & Provost)
    matherly@unc.edu
  • Tabatha Turner – Sr. Assoc. Director, Scholarships & Student Aid, CB #2300
    (designee for Assoc. Provost, Scholarships & Student Aid)
    tabatha_turner@unc.edu
  • Autumn McClellan – Treasurer, Graduate and Professional Student Federation
    Student Government, CB #5210
    mcclela@live.unc.edu
  • Matt Farley – Student Body Treasurer
    Student Government, CB #5210
    mlfarley@live.unc.edu

Co-Chairs (non-voting)

  • Christy Lambden – Student Body President
    Student Government, CB #5210
    lambden@live.unc.edu
  • Kevin Seitz – Associate Vice Chancellor for Finance, CB #1225
    (designee for VC for Finance and Administration)
    krseitz@email.unc.edu
  • Friday, September 6
    2 p.m. – 3:30 p.m.
    101 New East Building
  • Friday, September 13
    2 p.m. – 3:30 p.m.
    101 New East Building
  • Friday, September 20
    2 p.m. – 3:30 p.m.
    101 New East Building
  • Friday, September 27
    2 p.m. – 3:30 p.m.
    101 New East Building
  • Friday, October 4
    2 p.m. – 3:30 p.m.
    101 New East Building
  • Friday, October 11
    2 p.m. – 3:30 p.m.
    101 New East Building

Meeting Minutes

Student Fees for Academic Year 2014-15

SFAS Policies and Procedures Manual

Making Recommendations to the Tuition & Fee Advisory Task Force for 2013-2014 Student Fees
Please contact Laurie Burroughs (laurieburroughs@unc.edu) with questions.

  • Michael Bertucci – President, Graduate and Professional Student Federation
    Student Government, CB #5210
    gpsfpresident@unc.edu
    mbertucc@email.unc.edu
  • Winston Crisp – Vice Chancellor, Student Affairs, CB #5000
    wbcrisp@email.unc.edu
  • Brittany Best (non-voting) – Finance Chair, Student Congress
    Student Government, CB #5210
    blbest@live.unc.edu
  • Tammy Cox – Assistant Dean of Administration, CB #3360
    (designee for Chair, Employee Forum)
    tlcox@email.unc.edu
  • TBD
    (designee for Chair, Faculty Council)
  • Barron Matherly – Assistant Provost for Finance, CB #8000
    (designee for Executive Vice Chancellor & Provost)
    matherly@unc.edu
  • Tabatha Turner – Sr. Assoc. Director, Scholarships & Student Aid, CB #2300
    (designee for Assoc. Provost, Scholarships & Student Aid)
    tabatha_turner@unc.edu
  • JoEllen McBride – Treasurer, Graduate and Professional Student Federation
    Student Government, CB #5210
    mcbridej@physics.unc.edu
  • Shrija Ghosh – Student Body Treasurer
    Student Government, CB #5210
    sdghosh91@gmail.com

Co-Chairs (non-voting)

Friday, September 7
2 p.m. – 3:30 p.m.
307 South Building

Welcome & Overview

Friday, September 14
2 p.m. – 3:30 p.m.
307 South Building

  • Campus Recreation Fee (2:00 p.m.)
  • Carolina Union Operating Fee (2:15 p.m.)
  • Fraternity and Sorority Member Fee (2:30 p.m.)
  • Student Organization Fee (2:45 p.m.)
  • SOJMC – Orient & Summer Res Fee – MATC (3:00 p.m.)
  • SOJMC – Equipment Fee – PROPOSAL WITHDRAWN

Friday, September 21
2 p.m. – 3:30 p.m.
307 South Building

  • Student Transit Fee (2:00 p.m.)
  • SOL – Academic Programming Fee (2:30 p.m.)
  • SON – Application Fee – PMSN (2:45 p.m.)
  • SON – Clinical Compliance Fee (2:55 p.m.)
  • SON – Orient & Grad Fee – DNP (3:10 p.m.)

Friday, September 28
2 p.m. – 3:30 p.m.
307 South Building

  • SOD – Application Fee (2:00 p.m.)
  • SOD – Equipment Fee – DDS (2:10 p.m.)
  • SOD – Equipment Fee – DH (2:25 p.m.)
  • SOPH – Field Training Fee – MCH (2:40 p.m.)
  • SOPH – Professional Training Fee – MCH (2:55 p.m.)
  • SOPH – Leadership Fee – MCH (3:10 p.m.)

Friday, October 5
2 p.m. – 3:30 p.m.
307 South Building

  • E & T Fee – T Component (2:00 p.m.)
  • Carolina Performing Arts Fee (2:30 p.m.)
  • Grad Student Programming Fee (2:45 p.m.)
  • SOPH – Field Training Fee – NUTR (3:00 p.m.)

Friday, October 12
2 p.m. – 3:30 p.m.
307 South Building

No Fee Areas Scheduled at this time

Meeting Minutes

Student Fees for Academic Year 2013-14

SFAS Policies and Procedures Manual